Overview
Administrative Assistant/Secretary Jobs in Monroe, NY at Village of KJ
Who We Are:
At Main Street Virtual, we don’t just “support” businesses—we fuel their growth. We’re the team that makes businesses unstoppable by providing clarity, efficiency, and rock-solid operational support. Our clients expect nothing less than elite-level execution, and we deliver every single time.
If you thrive in high-performance environments, love tackling challenges head-on, and get a rush from achieving results that actually matter, then you’re in the right place. But fair warning: this isn’t a role for clock-punchers or excuse-makers. We’re building a team of game-changers who take ownership, deliver excellence, and find satisfaction in getting sh*t done at the highest level.
We don’t just do average work—we create exceptional solutions that make our clients’ lives easier and their businesses thrive. If you’re obsessed with results, proactive by nature, and allergic to mediocrity, keep reading.
Position Overview:
We’re looking for a world-class Executive Admin to manage the operational backbone of our business and our clients’ businesses. This isn’t some boring desk job where you wait for someone to tell you what to do. This is your chance to lead, streamline, and OWN your role. You’ll be handling calendars, emails, systems, and processes with surgical precision.
Your mission is simple: make life easier for everyone you work with. That means staying ahead of deadlines, eliminating inefficiencies, and solving problems before they even happen. You’ll operate with autonomy, take full responsibility for your work, and deliver results that leave people saying, “How did they do that?”
Key Responsibilities:
Calendar Domination: Own the schedules of internal and client teams. Ensure every meeting, deadline, and follow-up is handled like a pro. Missed appointments? Not on your watch.
Inbox Zero: You’ll manage, organize, and prioritize emails like a machine. Respond, delegate, or escalate—whatever it takes to keep the workflow moving at lightning speed.
Operations Excellence: Streamline systems and workflows for maximum efficiency, whether it’s for Main Street Virtual or our clients. You’ll make the complex simple.
System Mastery: Implement, manage, and optimize tools like CRMs, project management software, and SOPs to keep businesses running like well-oiled machines.
Client Communication Ninja: Be the go-to person for our clients. Whether it’s solving a problem, coordinating a project, or managing their day-to-day operations, you’ll always have an answer.
Problem-Solving Guru: See a bottleneck? Fix it. Find inefficiencies? Eliminate them. You’re not here to just identify issues—you’re here to obliterate them.
Project Coordination: Juggle multiple projects across clients and keep every moving part on track. Chaos doesn’t scare you—you bring order to the storm.
Requirements:
Experience: 5+ years as an executive assistant, admin, or operational rockstar. Bonus if you’ve worked remotely or supported multiple clients at once.
Tech-Savvy: You’re a wizard with tools like G Suite, Asana, Monday.com, and Slack. You pick up new tech faster than most people check their notifications.
Communication Skills: Clear, concise, and professional—always. You know how to keep everyone informed, engaged, and confident.
Detail-Obsessed: Every “i” dotted, every “t” crossed. Mistakes are not part of your vocabulary.
Self-Starter: You don’t wait for instructions. You figure it out, get it done, and ask for feedback to make it even better.
Problem-Solver: Challenges are opportunities. You don’t get stuck—you get creative and find a way forward.
Why You Should Join Us:
Ultimate Flexibility: Work from anywhere and manage your own schedule. We care about results, not whether you’re at a desk from 9 to 5.
High-Impact Work: Your work will directly improve our clients’ lives and businesses. You’re not just doing tasks—you’re creating transformation.
Custom Solutions: Forget cookie-cutter. You’ll craft tailored solutions that fit each client like a glove.
Elite Team: Join a group of people who expect the best from themselves and each other. There’s no ego here—just execution.
Growth Opportunities: We’re growing fast, and we want you to grow with us. Whether it’s certifications, taking on new challenges, or leading projects, you’ll have the opportunity to level up.
This isn’t just a job—it’s a chance to be part of something bigger. If you’re ready to step up, take ownership, and deliver results that make people ask, “How do they do it?”—then we want to talk to you.
Job Types: Full-time, Part-time, Contract
Pay: $23.00 – $26.00 per hour
Expected hours: 10 – 30 per week
Schedule:
Monday to Friday
Application Question(s):
How do you prioritize tasks when everything feels urgent?
What is your availability for this role?
Who inspires you?
You’re thrown into a role without any guidance. How do you handle that?
Experience:
Executive administrative support: 5 years (Required)
Work Location: Remote
Title: Administrative Assistant/Secretary
Company: Village of KJ
Location: Monroe, NY
