Overview
Administrative Assistant – Security Jobs in Tulsa, OK at Oklahoma State University Center for Health Sciences
Title: Administrative Assistant – Security
Company: Oklahoma State University Center for Health Sciences
Location: Tulsa, OK
Job Summary:
The Administrative Assistant will deliver exceptional customer service and provide clerical support. This role includes assisting with departmental reporting and publications, as well as managing financial activities such as monthly budget forecasts, account reconciliations, accounts receivable and payable, requisitions, contracts, and revenue and expenditure transactions utilizing systems such as OKCorral, P-Card, Banner, and various additional forms. The position may also involve interaction with other systems, including but not limited to the OSU Banner System, AIRS, Microsoft Word, Excel, PowerPoint, and Outlook, to facilitate the office’s administrative functions. Furthermore, the Administrative Assistant will handle the routing of mail and calls, organize and maintain confidential filing systems, and prepare travel requests. Additionally, Captains may assign further responsibilities related to projects as they arise.
This position will serve as the primary administrative support for the CHS Security department. They will report to the Captain and or the Chief of Police.
Environmental Hazard: Typical Office Environment
Physical Requirements:
Ability to lift and carry 30 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see and perform repetitive motions with or without reasonable accommodations. Must be able to sit for long periods of time.
Special Instructions to Applicants
IMPORTANT!APPLICANTS PLEASE READ !
For full consideration, please ensure all employment history is correct and complete.An Edit button (on the right) is available which allows you to add information.
In addition, OSU Medicine’s Customer Service Philosophy is:
“We enrich lives by providing compassionate care and amazing service to every life we touch.”
We achieve our service standards with employee behaviors centered on safety, courtesy, presentation, and efficiency.
Safety is:
Be aware of environment
Be intentional in your actions
Ensure accuracy
Mitigate potential hazards
Courtesy
is:
Welcome and actively engage in a friendly and respectful manner
Be responsive, polite, and helpful
Smile
Demonstrate care and concern
Show appreciation and say “Thank You”
Presentation
is:
Be professional
Have a clean and neat appearance
Maintain a clean and organized work area
Remember what you represent at all times
Efficiency
is:
Respond to needs in a timely manner
Organize and prioritize your work
Be available and respect others’ time
Be innovative
Education & Experience
Position Qualifications:
Requirements:
2 years of college, technical training, or equivalent experience
At least 6 months – 1 year of experience; Post-secondary education may substitute for years of required experience.
Valid Driver’s License
Skills, Proficiencies and Knowledge:
Demonstrates exceptional skills in customer service.
Exhibits strong organizational capabilities.
Possesses advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Proactively identifies and recommends process enhancements.
Maintains effective communication, both verbally and in writing, while ensuring attention to detail and confidentiality.
Preferred:
Bachelor’s Degree in Business, Finance, Management, Communications, or related field.
Five years of administrative experience with supervisory responsibilities.
