Overview
Administrative Assistant – Service Jobs in Marion, OH at S. A. Comunale Co., Inc.
Full Job Description
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant – Service
Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the branch manager.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages when required.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
Order office supplies and monitor inventory.
Create and maintain various office records such as work tickets and accrual work sheets for invoices.
Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
Prepare and send weekly payroll report and time cards for field employees.
Process service work tickets.
Create and receive Purchase Orders.
Create, update, and distribute various reports including the design job report, open ticket report, and permit reports.
Serve as the backup for processing insurance certificates for the branch location.
Process subcontract agreements.
Handle all National Account’s service functions associated with branch location.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
High school diploma or GED is required.
3+ years of administrative experience is required.
Previous experience in the construction industry is a plus.
Computer Skills:
Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Experience
Required
3 year(s): Administrative experience.
Preferred
Basic accounting experience with A/P, A/R & Billing a plus.
Previous experience in the construction industry.
Education
Required
High School or better
Preferred
Technical/other training or better
Title: Administrative Assistant – Service
Company: S. A. Comunale Co., Inc.
Location: Marion, OH
Category:
