Overview
Administrative Assistant-Sr Jobs in Minnesota at Children’s Minnesota
Description:
Position Title: Administrative Support Specialist
Reports to: Contract Manager
Location: Washington, D.C.
Employment Status: Full-Time
FLSA Status: Non-Exempt
Position Summary: Aldevra is seeking a qualified Administrative Support Specialist to support the Federal Retirement Thrift Investment Board (FRTIB). The Administrative Support Specialist provides high-level administrative and clerical support to FRTIB staff on an as-needed basis. Responsibilities include managing schedules, coordinating meetings and travel, processing correspondence, maintaining records, and assisting with timekeeping and procurement. This role ensures efficient office operations, supports leadership with logistics and follow-up tasks, and maintains accurate documentation. The specialist must be adaptable, detail-oriented, and capable of handling sensitive information professionally. We will provide training, but the ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).
This position is contingent upon contract award.
DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Screen and route calls and visitors appropriately.
Compile materials and manage Director’s schedule and appointments.
Handle mail distribution and routing.
Arrange travel, meetings, and conferences.
Take and distribute meeting notes and track follow-ups.
Maintain office files, order supplies, and oversee workspace logistics.
Process purchase requests, requisitions, and timekeeping.
Support Director and office staff with administrative tasks and deliverables.
Manage electronic correspondence and update databases.
Invite survey participation and report on satisfaction metrics.
All other duties as assigned.
About Us
Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it’s equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.
Recent accolades include:
Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
Foodservice Equipment Reports 2024 Top Dealer
VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards
Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
Great Expectations Award for Outstanding Growth in 2023
Strata GPO Top 10 Dealer
RATIONAL 2024 Premium Partner Award
Great Place to Work®
2021,2022,2023,2024, and 2025 Military Friendly® Employer Gold designation
2021, 2023, and 2024 HIRE Vets Medallion Award
ENERGY STAR® Partner
Department of Defense Military Spouse Employment Partnership Small Business Partner
Army Partnership for Your Success (PaYS) Partner #911
Learn more about us at aldevra.com.
Requirements:
Security Requirements:
Must be able to pass a government moderate risk public trust background investigation.
Workplace Safety and Environment:
This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.
This position requires passing an extensive background check.
Qualifications:
Strong administrative and organizational skills.
Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Forms).
Professional demeanor and communication abilities.
Ability to maintain confidentiality.
Ability to prioritize and follow up on tasks independently.
Detail-oriented with strong time management.
Excellent interpersonal and customer service skills.
Excellent verbal communication skills and telephone manner.
Ability to follow security procedures and protocol.
Excellent and accurate written communication
Able to multi-task efficiently and accurately, focusing on quality
Veterans and Military Spouses are encouraged to apply.
We offer you a generous benefits package including:
Medical, Dental and Vision
Short Term and Long-Term Disability
Life Insurance
Paid Time Off
Employee 401(k) with company match
Professional Team Environment
Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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Title: Administrative Assistant-Sr
Company: Children’s Minnesota
Location: Minnesota
