Overview
Administrative Assistant – Switchboard & Mailroom Jobs in Toronto, Ontario, Canada at Recrute Action
Position: Administrative Assistant – Switchboard & Mailroom Support
Job Description
Administrative Assistant – Switchboard & Mailroom Support
Support daily operations in a professional environment through mailroom, facilities, reception, and print services. Ideal for candidates with strong organizational skills, customer service experience, and the ability to multitask in a fast-paced setting.
What is in it for you:
• Hourly salary of $22.
• 12-month contract.
• Full-time position: 37.50 hours per week.
• Monday to Friday, between 8:00 am and 5:00 pm (varied start times).
• On-site work in a dynamic environment.
• Business casual dress code in a professional setting.
• Join a passionate and inclusive team of professionals.
Responsibilities:
• Monitor and answer inbound phone lines; direct calls as needed.
• Greet external meeting guests at reception and notify meeting hosts of arrivals.
• Respond to employee service requests and follow through using appropriate systems.
• Set up meeting and training rooms as requested by the client.
• Follow up on facilities service tickets to completion.
• Prepare and process outgoing mail and packages using various shipping services.
• Receive, sort, and process incoming mail, documents, and packages.
• Record and maintain logs for accountable mail and shipments.
• Perform charge-back reporting and mail labeling/mail merge tasks.
• Conduct electronic mail distribution, including scanning and preparation.
• Assemble, package, and kit materials for fulfillment requests.
• Adhere to all mailroom security protocols and delivery schedules.
• Perform quality checks and troubleshoot mail issues as needed.
• Monitor and replenish supply inventories.
• Operate high-volume mail and insertion equipment.
• Support basic printing and finishing functions using colour production printers.
• Perform basic bindery and finishing tasks for printed materials.
What you will need to succeed:
• High School diploma or equivalent.
• 1 to 2 years of experience in a professional, client-facing work environment.
• Ability to lift and move up to 50 pounds.
• Able to stand and be on feet for up to 80% of the time.
• Strong communication and customer service skills in English, both written and verbal.
• Self-motivated and capable of working independently with minimal supervision.
• Intermediate computer skills, including Microsoft Office, Outlook, and Teams.
• Demonstrated ability to manage multiple tasks efficiently.
• Willingness and ability to learn new tasks and processes.
• Ability to operate high-volume mail and finishing equipment.
Why Recruit Action?
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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Title: Administrative Assistant – Switchboard & Mailroom
Company: Recrute Action
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Office Assistant)
