Overview
Administrative Assistant – TE Jobs in Quezon City, National Capital Region, Philippines at Sourcefit DR
Title: Administrative Assistant – TE
Company: Sourcefit DR
Location: Quezon City, National Capital Region, Philippines
Position Summary
To directly but virtually support the MD and Head Chef and general admin duties.
Job Details
Administrative Assistant
Work Onsite – Bridgetowne, Quezon City
Monday to Friday | 8:00 AM to 5:00 PM Manila time
Occasional: Tuesday to Saturday | 7:00 AM to 4:00 PM
Responsibilities
Communication Management: Respond to emails, phone calls, and texts on behalf of the MD, filtering important messages and providing concise summaries.
Administrative Tasks: Enter invoices, reimbursements, and prepare documents as needed, including word documents, spreadsheet preparation and data entry of line items, sales data analysis, staff schedules, and inventory reports.
Project Coordination: Assist with project management by tracking deadlines, assigning tasks to relevant team members, and following up on progress.
Customer Service Support: Handle customer inquiries via email, providing timely and professional responses, which will be scripted from our organization.
Staff Management Support: Coordinate staff onboarding paperwork, schedule team meetings and training.
Research and Data Gathering: Conduct market research, gather competitor information, and compile relevant data for the MD’s decision-making.
Steal Admin Work from the Team: Constantly see how you can take as much admin work as possible off the team, to allow them to concentrate on the clients.
Qualifications
Strong customer service orientation (“The Service Gene”).
Level: Entry- level/1-2 years administrative work
Proficient in Microsoft Office Suite: Strong ability to use programs like Outlook, Word, Excel, and PowerPoint.
Systems: Experience with Asana and Impos POS is an advantage.
Excellent Communication Skills: Clear and concise written and verbal communication in English to effectively interact with various stakeholders.
Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
Good attention to Detail: Meticulous approach to ensure accuracy in data entry and document preparation.
Adaptability: Flexibility to handle changing priorities and unexpected situations.
Remote Work Experience: Ability to work independently and effectively.
