Overview
Administrative Assistant & Team Coordinator Jobs in Sydney, FL at Gordon Brothers Group LLC.
Competitive Compensation & Benefits Package!
Position eligible for –
Annual incentive bonus plan
Medical, dental, and vision insurance with low deductible/low cost health plan
Generous vacation and sick time accrual
12 paid holidays
State Retirement (pension plan)
401(k) Plan with employer match
Company paid life and disability insurance
Wellness Programs
Public Service Loan Forgiveness Qualifying Employer
See attachment for additional details.
Office Location: Hybrid Option; Available for any of Partners’ NC locations.
Projected Hiring Range: Depending on Experience
Closing Date: Open Until Filled
Primary Purpose of Position: This position will provide administrative and office/procedural support to the Transitions to Community Living unit by relieving the department of routine office tasks. This position will also provide departmental support by creating, maintaining, and/or distributing reports, spreadsheets and databases.
Role and Responsibilities:
75% MHSU Care Coordination Department Support – Transitions to Community Living (TCL) Team:
Accurately enter and maintain data in data management as utilized by the MHSU Care Coordination Department – TCL Team
Transitions to Community Living Data Processing and Tracking, including, but not limited to:
Process, file, and maintain TCL referrals, and TCL Database maintenance
Maintain monthly data for reports as directed
Maintain TCL-DOJ tags in alpha/ Tru-care
Faxcore
Provide administrative support functions including, but not limited to copying, filing, mailing; ordering supplies; screening calls and visitors; planning and arranging for the maintenance and preparation of information needed for departmental/unit reports; and other administrative duties
Other time is devoted to office support/procedural tasks such as, screening and routing materials based on content; providing receptionist and telephone services; providing typing and proofreading services; facilitating the flow of work through the unit; and related activities
Works closely with TCL Director on timely review and submission of subsidy paperwork. Trouble shooting approvals with TCL staff and DHHS staff.
Calculate member prorates and submit to TCL finance.
Performs TCL housing hold fees request revisions entry and submissions to finance.
Performs reviews and corrections of CLA prior to monthly submissions to finance.
Review and report of member rent change/updates, to also include review of move in and move out, rehouses, and MCO transfers. Updates to state data bases and reporting out subsidy changes to finance.
Works closely with TCL Housing Coordinators around time frames for housing inspection completions and outcomes.
Prompt review and submission of IPS SE referrals. Facilitates IPS provider referrals calls to identify and report barriers to member initial engagement and continued engagement to TCL staff and TCL Supported Employment Coordinator.
Participation on IPS SE internal and external workgroups.
Prompt review of claims data to assist TCL Leadership in verification of Provider IPS SE TCL incentives
Provide IPS referral data to TCL Leadership upon request
Timely submission of Special Assistance In Home. Collaborates with TCL staff, DSS, and providers to gather documents needed for submission. Works closely with TCL Leadership to trouble shoot barriers to submission.
Act as liaison with facilities management for building/maintenance issues
Monitor business equipment for maintenance needed
Coordinate agenda for department & regional team meetings and other assigned committees/department meetings and production of minutes and documentation maintenance for the committees
Position will serve as part of the team to provide back up for front desk coverage
This workload will vary with different project assignments and will require in person meetings.
MHSU Care Coordination Administrative & Leadership Team Support:
Functions include but not limited to:
Uploading and filing documents
Correspondence/memo writing
Creating and updating Excel spreadsheets, and other documents as needed
Recording meeting minutes
Reports which may require independent research
Making arrangements for conferences and meetings
Planning and arranging for the maintenance and preparation of information needed for various meetings and presentations
Work with the TCL Clinical Director or designee to compile and analyze special projects
5% Other related projects and duties as assigned
Complete other supportive duties as assigned by supervisor.
Knowledge, Skills and Abilities:
Considerable knowledge of office practices, techniques and technology sufficient to support the program
Knowledge of the MHSU/ IDD system and terminology
Excellent communication and grammar skills utilizing accuracy and attention to detail
Excellent computer skills and proficiency in Microsoft Office products (Word, Excel, Outlook)
Ability to operate general office equipment (copier, switchboard, postage meter, fax machine)
Ability to gather information and produce reports
Ability to establish and maintain effective interpersonal relationships
Ability to analyze and interpret policy and procedural guidelines
Ability to organize workflow and coordinate activities
Ability to effectively problem-solve
Ability to recognize sensitive or unusual situations that should be referred to another more appropriate staff member or to the supervisor
Ability to manage and uphold integrity and confidentiality of sensitive data
Education/Experience Required: High School graduate or equivalent and two (2) years of administrative support experience; or an equivalent combination of training and experience.
Education and Experience Preferred: Office administration experience within an agency providing or managing MHSU/DD services.
Licensure/Certification Requirements: N/A
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Title: Administrative Assistant & Team Coordinator
Company: Gordon Brothers Group LLC.
Location: Sydney, FL
