Overview
Administrative Assistant – Technology Division (Max $30/hr W2) Jobs in Alpharetta, GA at Lenmar Consulting Inc.
JOB SUMMARY
For over 70 years, McKenney’s, Inc., recognized as one of Atlanta’s Best and Healthiest Places to Work, has been a trusted provider of quality mechanical solutions throughout Atlanta and the Southeast. We are seeking a dynamic and highly organized Administrative Assistant to join our Preconstruction team in a fast-paced, collaborative, and high-energy environment.
In this pivotal role, you will provide essential administrative and operational support to a diverse team of Sales Engineers, Estimators, Managers, and the Director of Preconstruction. You will leverage your advanced Excel and computer skills to streamline processes, maintain critical project documentation, and ensure seamless communication across the team and with external partners. From managing office supplies and purchase orders to supporting proposals, RFPs, bonding processes, and company reporting, you will be at the center of our preconstruction operations.
If you thrive on being detail-oriented, solving problems proactively, and creating positive, effective working relationships, this is an exciting opportunity to grow your career with a company that values integrity, teamwork, and excellence.
DUTIES & ESSENTIAL JOB FUNCTIONS
Utilize advanced Excel skills (pivot tables, functions, shortcuts) for data analysis and reporting.
Quickly learn and adapt to new computer systems and tools.
Provide ongoing maintenance and ownership of the Labor Rate Planner, including semi-annual updates or as needed.
Maintain logs and executive-level reporting of Target fund requests.
Manage office supplies and procurement needs for the Preconstruction team.
Create and issue purchase orders and general purchasing tasks.
Generate company reports and maintain accurate project and administrative records.
Assist with budget-related tasks, including expense tracking and budget support.
Prepare and process entertainment and expense reimbursement requests.
Maintain bid documentation, including drawings/specifications, change orders, construction schedules, and other project documents.
Support and manage document control processes and prequalification requirements (general and project-specific).
Generate, review, and finalize proposals and RFP/RFQ responses.
Provide support for the bid bond and project bonding process.
Support Key Account Management through scheduling, documentation, reporting, and administrative coordination.
Maintain positive and effective relationships with clients, vendors, and project teams.
Participate in note-taking for meetings and ensure proper follow-up and dissemination of action items.
BASIC QUALIFICATIONS
High school diploma or GED
Experience with accounting software
Exceptional command of Excel and Adobe Acrobat Professional
PREFERRED QUALIFICATIONS
Bachelor’s degree preferred
Experience as a construction-related administrative assistant
At least 3+ years in an administrative position
Salesforce CRM support
Microsoft Dynamics
Microsoft Excel Certified
Smartsheet strongly preferred
KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS
Detail-oriented with strong organizational, team development, and leadership skills.
Ability to prioritize work and handle multiple tasks.
Excellent note-taking skills.
Able to acknowledge where skillsets can benefit the team and offload team members’ duties.
Excellent communication skills, both written and verbal.
Ability to perform independently with minimum supervision.
Well-developed sense of judgment.
Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential..
Strong interpersonal skills and the ability to interact well within a team.
Ability to use time productively, maximize efficiency, and meet challenging work goals
Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
Ability to take on additional responsibilities as needed, as well as determine and manage priorities with minimal guidance
Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
Professional appearance and a polished image that inspires confidence and trust
WORKING CONDITIONS AND PHYSICAL EFFORT
Work is usually performed in a typical interior office environment.
No or very limited exposure to physical risk.
No or very limited physical effort is required.
Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.
McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.
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Title: Administrative Assistant – Technology Division (Max $30/hr W2)
Company: Lenmar Consulting Inc.
Location: Alpharetta, GA
