Overview
Administrative Assistant, Temp BC Jobs in Sparwood, British Columbia, Canada at Komatsu
Position: Administrative Assistant, Temp – Sparwood, BC
Location: Sparwood
Job Overview
Reports to: Manager, Planning and Administration
Shift: 5 x 2 – EDO eligible
Term: 16 month fixed-term contract
Location :
Sparwood, BC
Relocation: This position does not offer relocation
Key Job Responsibilities
Greet in a professional manner all visitors to the office and direct and/or instruct them as necessary
Ensure visitors are announced to the appropriate office staff and their wait time is kept to a minimum
Accept and field all incoming telephone calls and re-direct where required, answer inquiries and take messages for all office staff as appropriate
Maintain security access on premises during normal working hours; enforcing use of the visitor sign in kiosk and ensuring all personnel within the office are authorized and accounted for
Maintain up to date internal telephone directories, including numbers for office staff cellular phones, extensions, etc. and distribute on a regular basis to all office staff members
Retrieve the mail daily and distribute it to the appropriate office staff members as necessary
Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery as required
Responsible for the ordering/purchasing and control of all office stationery products
Responsible for creating purchase requisitions for yearly frameworks in SAP, as well an any others required throughout the year
Administer the company fleet program, including making any driver changes or unit updates required, creating quarterly summary spreadsheet, and handling any other requests that may arise
Help new hires with completing the new hire package
Administer coveralls, handling ordering and cancelling service for employees and fielding any concerns that may arise
Contribute to team effort by completing other administrative tasks such as assisting in the sorting of documents and or company swag for distribution staff, photocopying, document handling or other tasks as directed from time to time as required by the Regional Manager
Qualifications/Requirements
Graduate from a recognized office administration program or an equivalent combination of education, training and experience
Proficiency in administrative services with 3 to 5 years of work experience as an administrative assistant
General experience in an office environment is required; with experience working in a project environment would be considered an asset
Safety oriented
Strong interpersonal skills and the ability to interact and communicate with other team members having a variety of backgrounds
Demonstrated competency in Microsoft Office Applications
SAP knowledge would be considered an asset
Able to act independently and take a proactive approach to tasks
Strong communication and organizational skills
Able to produce information that is accurate, well laid out, within a reasonable period
Be able to adapt and react to a fast paced ever changing environment
Title: Administrative Assistant, Temp BC
Company: Komatsu
Location: Sparwood, British Columbia, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant)
