Overview
Administrative Assistant (Temp) Jobs in Denver, CO at BROE Real Estate Services, Inc.
Full Job Description
The Broe Real Estate Group is a private, multi-billion-dollar investment group with diversified holdings throughout 41 North American states and provinces. Its deep operational knowledge derived from owning and operating multi-billion-dollar businesses and the global economic insights gleaned from serving its vast Fortune 500 clientele are strategic differentiators.
POSITION OVERVIEW & PURPOSE
The Administrative Assistant is responsible for the day-to-day operation, organization, and administration of the Company corporate office. This position will primarily support the CFO as well as the CEO (on an as needed basis), Finance and Accounting, Asset Management, Acquisitions, and Development teams as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES
Manages reception area to ensure effective telephone and mail communications both internally and externally
Provides continuous coverage of the front desk area during normal business hours.
Manages calendars for executives, provides reminders of upcoming meetings and events and ensures that calendars are not double-booked.
Manages shipment of packages.
Maintains office efficiency by planning and implementing office systems, including filing, off-site storage, etc., as well as office layout and equipment procurement.
o Ensures office is neat, organized, and maintains a professional appearance at all times
Coordinates and reserves any team member travel plans.
Plans and coordinates on and off-site meetings and team building events, including procuring meals and restaurant reservations
Manages Information Technology (IT) tickets with third party IT vendor and offers support for basic IT requests
Administers new-hire onboarding process
Prepares expense reports for team members via Concur expense management system and serves as Concur admin to support all team members using the system.
Maintains all permanent legal files in hard and electronic copies for all acquisitions, dispositions, and financing transactions.
Manages break room supplies and organization as well as maintains office supply inventory
Ensures community areas, i.e. conference rooms, are organized, functional, and well stocked with required supplies on a daily basis
Schedules conference room use for in-house meetings.
Assists Real Estate teams to obtain required complete documentation, including obtaining Officer signatures and approvals on contracts.
o Colorado Notary required
o Ensures documentation flows through office communication channels in a timely manner.
Input and code accounts payable invoices as needed
May be assigned other duties as needed to ensure operational success and best practices implementation.
COMPENSATION
Starting Hourly Salary: $21.63
FLSA Status: Non-Exempt, Eligible for Overtime
KNOWLEDGE, SKILLS, & ABILITIES
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public and regulatory agencies.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
Ability to perform basic math in all units of measure, including whole numbers, com…
Title: Administrative Assistant (Temp)
Company: BROE Real Estate Services, Inc.
Location: Denver, CO
Category:
