Overview
Administrative Assistant – Temple, Tx Jobs in Temple, TX at Prime Controls
Full Job Description
Introducing Prime Controls
Established in 1991, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of over 750 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.
What You Will Do
As an Administrative Assistant you’ll be instrumental in executing a diverse range of clerical duties and technical tasks, all the while providing invaluable support to the Temple office.
A Typical Day at Prime Controls
Office Management and Maintenance:
Ensure the office appearance is maintained to high standards.
Manage and coordinate the maintenance of office supplies.
Organize and maintain various filing systems and service logs.
Communication and Correspondence:
Handle the preparation and distribution of outgoing and incoming mail, including shipping and receiving packages.
Process various types of correspondence, including letters, forms, reports, and documents.
Assist in keeping customers and vendors informed with changes and status updates.
Equipment and Technology Management:
Issue and manage returns of equipment for both new hires and terminated employees, such as access cards, cell phones, and laptops.
Assist with the tracking and calibration of tools (e.g., PIC’s keys, gas monitors).
Manage onsite badging issues and coordinate guest badges.
Support IT in resolving technology-related issues.
Travel and Expense Management:
Organize travel arrangements, including hotel bookings and flight reservations.
Assist with the preparation and submission of expense reports.
Project and Administrative Support:
Update project trackers and schedules.
Print and bind necessary files.
Assist with the preparation of submittals and onboarding of new employees.
Create service reports in Excel and run labor reports from hh2.
Assist with creating and tracking Safety Improvement Plan Programs (SIPP’s).
Set up necessary accounts for onsite work (e.g., VEO, Procore).
Warehouse and Material Management:
Organize the warehouse and track materials received.
Manage and coordinate any onsite badging issues for personnel.
What You Will Bring
The Basic
3 years’ experience in office administration or a similar role.
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office Suite, especially Outlook and Excel.
Ability to manage multiple tasks and projects simultaneously.
Detail-oriented with a problem-solving attitude.
What We Offer:
Full-time employees enjoy a great benefits package including, but not limited to:
Health, Dental, and Vision coverage
Flexible Spending Account(s)
Generous PTO
Numerous culture events
401k matching and more!
Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.
DFrtugRZIP
Title: Administrative Assistant – Temple, Tx
Company: Prime Controls
Location: Temple, TX
Category:
