Overview
Administrative Assistant to Carlisle Public School Principal Jobs in Carlisle, MA at Carlisle Public School
HIRING RANGE: $1,825.96 – $2,236.88 Biweekly
FULL SALARY RANGE: $1,825.96 – $2,647.79 Biweekly
The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen’s strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
The City’s Mission is “To achieve excellence in managing the development of the community and in providing city services so that conditions of living and public confidence are continually enhanced.”
Our employees serve the citizens of Allen with the following values:
People First – Giving priority to others
Respect – Treating others with courtesy and dignity
Integrity – Serving with honesty, trust, and hard work
Deliver – Following through on commitments while exceeding expectations
Excel – Creating an innovative and improving work environment
The purpose of this position is to provide comprehensive support to the City Secretary/City Management department. Responsibilities include handling correspondence, managing information flow, overseeing purchasing and accounts payable tasks, generating reports, and processing various administrative documents. They also excel in providing exceptional customer service, assisting with fire permit processes, and performing diverse administrative duties such as scheduling, typing, and maintaining records and databases. Additionally, they exhibit leadership skills by supervising assigned staff, resolving issues, and ensuring efficient workflow.
Essential Functions
This information is intended to describe the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
Provides support to the department by handling correspondence, distributing mail, writing memos and letters, making copies, managing the flow of information for the department, overseeing purchasing and accounts payable tasks, utilizing computer programs and software, generating and distributing reports for the department and processing purchase orders, time sheets and leave requests.
Provides customer service by greeting and assisting customers, taking incoming calls, routing calls to the correct office or person, copying and distributing messages within the office, answering questions from citizens, applicants, employees, and the general public, assisting customers with complaints, and making calls for the department when necessary.
Provides numerous administrative services by scheduling appointments, typing, proofreading and preparing reports, screening calls and participating in the duties relating to department administration, advertising and updating open positions, publishing legal notices, maintaining department inventories, including ordering and maintaining office equipment and supplies, maintaining personnel files, payroll records and agenda items, may prepare zoning cases and providing assistance to other departments and preparing special projects as requested.
Plans, directs, coordinates and reviews work of assigned staff by meeting with staff to identify and resolve problems, assigning work activities, projects and programs; monitoring workflow; reviewing and evaluating work products methods and procedures and providing training and direction as needed.
Maintains records and databases by updating and maintaining files and records, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports, and researching or searching for information in files and databases. May serve as the Records Liaison Officer for the department’s Records Management Program.
Job Requirements
Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:
Bachelor’s degree plus two (2) years of relevant work experience
Associate’s degree plus six (6) years of relevant work experience
High School Diploma or equivalent, plus ten (10) years of relevant work experience
Other combinations of education and experience may be considered.
Certification and Other Requirements
Valid Texas Class C Drivers License.
Supplemental Information
Knowledge of:
Customer service principles and effective communication techniques
Departmental operations and interdepartmental coordination
Microsoft Office Suite and database software for reporting and record maintenance
Records retention and management practices
Purchasing, accounts payable, payroll, and timekeeping processes
Office administration, recordkeeping, and clerical procedures
Skill in:
Organizing, maintaining, and retrieving records and data accurately
Preparing reports, memos, agendas, and legal/public notices with attention to detail
Leading and supporting staff by coordinating workflows and training as needed
Handling multiple tasks with accuracy and efficiency in a fast-paced environment
Managing correspondence, scheduling, and departmental communications
Providing courteous and professional service to internal and external customers
*This posting may close once a sufficient amount of qualified candidates have been referred*
Discover the Exceptional Benefits of Working with the City of Allen!
Health & Dental Insurance
Comprehensive Medical Coverage: Choose between two EPO medical plans through UnitedHealthcare, including a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and city contributions. Both plans include vision insurance.
Flexible Dental Plan: Access care in and out-of-network with our UnitedHealthcare dental plan, all while enjoying low monthly premiums.
Coverage Start Date: Your benefits begin the first day of the month following just 30 days of employment.
Robust Insurance Coverage
Life Insurance: Rest easy with Basic Group Life and Accidental Death & Dismemberment coverage, with options up to $250,000.
Long-Term Disability: Provided at no cost to safeguard your financial future.
Optional Benefits: Personalize your coverage with Short-Term Disability, Voluntary Supplemental Life, Dependent Life, and Voluntary AD&D insurance at affordable group rates.
Flexible Spending Accounts (FSA)
Smart Savings: Manage your health and dependent care expenses with ease through payroll deductions and tax advantages.
Wellness Program
Health Incentives: Earn financial rewards by participating in health activities through our year-round wellness program.
Workers Compensation
Safety Net: You’re fully covered for any work-related injuries, ensuring your peace of mind on the job.
Generous Time Off
Paid Holidays: Enjoy nine paid holidays annually, plus a personal day just for you.
Vacation: Earn 120 hours of vacation annually, increasing to 160 hours after 10 years of service—giving you ample time to relax and recharge.
Unlimited Sick Leave: Accrue 4.62 hours per pay period with no cap, ensuring flexibility for when you need it most.
Retirement Benefits
TMRS Participation: Secure your future with the Texas Municipal Retirement System (TMRS), featuring a 2-to-1 city match upon vesting and retirement.
Social Security: Gain additional retirement security by participating in Social Security.
Deferred Compensation
457 Plan: Save for your future while lowering your taxable income by contributing to our deferred compensation plan.
Longevity Rewards
Monthly Bonus: After your first year, receive $4 for every month of service—a reward that grows with your career.
Join the City of Allen Team!
Experience a benefits package designed to support your health, well-being, and future. Apply today and start your rewarding journey with us!
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Title: Administrative Assistant to Carlisle Public School Principal
Company: Carlisle Public School
Location: Carlisle, MA
