Overview
Administrative Assistant to Director – Research, Innovation & Discovery Jobs in Halifax, Nova Scotia, Canada at Nova Scotia Health Authority
About the Opportunity
The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. In consultation with the Manager, the Administrative Assistant works to enable consistency and standardization of administrative practices and procedures across the portfolio.
This position provides additional support to individuals, committees or working groups as assigned, as well works closely with the Research & Innovation Services Administration team. As the first point of contact for the office, the Administrative Assistant demonstrates relationship management and superior customer service skills. Tasks will include meeting coordination, tracking project plans and milestones, reports and budget preparation, office supply management and information tracking and retrieval.
About You
We would love to hear from you if you have the following:
Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
Undergraduate degree is an asset
International Association of Administrative Professionals (IAAP) certification is an asset
A minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the director level required, preferably within a healthcare or research related field, and within an integrated service model provided throughout several locations with multiple partners and stakeholders
Excellent communication, interpersonal, prioritizing and organizational skills
Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
Competencies in other languages an asset, French preferred
Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
Casual Relief
Compensation and Benefits
$24.25 – $30.32 Hourly
Title: Administrative Assistant to Director – Research, Innovation & Discovery
Company: Nova Scotia Health Authority
Location: Halifax, Nova Scotia, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator)
