Overview
Administrative Assistant to Division Directors (Immediate Opening) Jobs in White Bear Lake, Ramsey, MN at Liberty Classical Academy
Essencial Duties and Responsabilities
Project and Client Management:
Managing the design project calendar and tracking project timelines
Scheduling client meetings, site visits, and vendor appointments
Maintaining organized client files with project details, contracts, and correspondence
Following up with clients regarding approvals, payments, and project updates
Financial and Administrative:
Processing invoices and purchase orders
Tracking expenses and maintaining project budgets
Managing accounts payable and receivable
Organizing tax documents and business receipts
Handling basic bookkeeping tasks
Vendor and Inventory Management:
Ordering material samples, furniture, and decor items
Tracking shipments and deliveries
Maintaining the materials library and sample organization
Coordinating with vendors and suppliers
Managing inventory of office and design supplies
Office Operations:
Answering phones and responding to client inquiries
Managing the designer’s email and correspondence
Filing and organizing digital and physical documents
Coordinating office maintenance and supplies
Taking meeting minutes and creating project reports
Marketing and Social Media:
Updating the company website and social media accounts
Organizing professional photography of completed projects
Assisting with blog posts and newsletters
Managing the company’s portfolio and project imagery
Coordinating marketing materials and promotional events
Education & Experience
At least high school
3 years of experience
Title: Administrative Assistant to Division Directors (Immediate Opening)
Company: Liberty Classical Academy
Location: White Bear Lake, Ramsey, MN
