Overview
Administrative Assistant to SIIS Jobs in Lisle, IL at SASED
Full Job Description
Please formally apply at www.sased.org
This is a 10month – 204 day position.
Hourly rate of $17/hour
Title: Instructional Support Team Secretary
Reports To: Instructional Support Team Coordinator
Job Goal: General management of a busy auxiliary site office that provides work space and support for field-based Instructional Support Team Staff
Qualifications:
Excellent interpersonal and telephone skills for effective and professional communication with parents, administrators, and district staff
Excellent organizational skills to monitor schedules and responsibilities of IST staff who primarily work off-site
Knowledge of office equipment including phone systems, copiers, printers, faxes, laminating and binding machines
Excellent computer skills to input, track and manage data in EXCEL program
Excellent word processing skills for letters and documents
Maturity to maintain confidential information of districts, students and staff
Ability to manage and adapt to a busy office with rotating responsibilities
Ability to self direct and to make decisions in absence of supervisor
Ability to multi-task and schedule for facilitating both short and long term projects
Ability to maintain a positive and flexible attitude toward daily responsibilities and schedule
Duties and Responsibilities:
Acting as direct support and assist to coordinator
Acting as indirect support and assist to IST staff
Answering basic questions from callers regarding team schedules and processes
Facilitating messages and directing calls to appropriate staff
Maintaining general knowledge and understanding of the referral process for students and presentations
Preparing and disseminating SASED directories
Preparing and disseminating yearly resource packets for all districts
Mailing, receiving and distributing all documents and packages
Conducting SASED protocols for office management including repairs
Maintaining and updating files for forms and resources
Processing purchase orders, absences, and conference requests
Maintaining a calendar for each IST member and locating them in the field should emergencies arise
Maintaining schedules for presentations
Preparing materials, handouts and binders
Copying for daily and long term projects
Facilitating and/or copying binders for trainings and weekend classes
Monitoring, purchasing and organizing all office supplies and resources
Maintaining general office order and organization regarding materials and equipment
Tracking student referrals daily and across time in EXCEL
Tracking district presentations daily and across time in EXCEL
Tracking PBIS time logs across districts
Collating all time data from each IST/PBIS staff for January budget meetings
Opening and closing office daily regarding security and lighting
Attending and recording notes from staff meetings
Reserving and confirming training location sites and pursuing commitment contracts
Maintaining data input for MENTA and CPI trainings
Supporting Highland Hills regarding shared responsibilities with other departments
Maintaining positive and supportive relationships with Highland Hills staff
Attending scheduled Highland Hills staff meetings
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to thi…
Title: Administrative Assistant to SIIS
Company: SASED
Location: Lisle, IL
Category:
