Overview
Administrative Assistant to the High School Principal Jobs in Dublin, CA at Valley Christian Schools – Dublin, CA
Department
CARE AND RESOURCE CENTER (BL-CARE-IUBLA)
Department Information
The Student Care and Resource Center at Indiana University Bloomington provides coordinated support for students navigating academic, personal, and financial challenges. Located within the Indiana Memorial Union (IMU), the Center serves as a central hub for students seeking assistance and connection to campus resources that promote well-being and success.
Job Summary
The Administrative Assistant plays a key role in the daily functioning of the Center, offering consistent front-line support and behind-the-scenes coordination that ensures students receive responsive and compassionate care.
Department-Specific Responsibilities
Manages front desk operations and responds to inquiries from students, staff, and campus partners with professionalism and care.
Maintains calendars, schedules meetings, and coordinates logistics for appointments, trainings, and outreach events.
Prepares and edits documents, correspondence, reports, presentations, and Care Team agendas.
Manages scheduling for Care Coordinators, including outreach for missed appointments.
Maintains confidential student records and supports data entry and reporting using case management systems and Microsoft Office tools.
Monitors and responds to messages received through the office email and communication platforms.
Coordinates logistics for trainings, workshops, and outreach programs including room reservations, materials, and attendee communication.
Assists with marketing and promotional efforts such as printing and distributing materials.
Maintains office supply inventory and ordering processes.
Assists with onboarding new staff and trainees, including workspace and material preparation.
Participates in team meetings and contributes to ongoing planning and operational efforts.
General Responsibilities
Assists with administrative needs related to the daily operations, planning, and implementation of student support initiatives.
Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports.
Accurately maintains student records and databases.
Schedules student appointments and provides directions, support, and information to students and other visitors to the department.
Assists with daily scheduling, training, and gathering of student feedback.
May prepare and disseminate handouts, presentations, or other materials.
May assist with ordering or creation of promotional materials for student groups or departmental needs.
May provide guidance to other Student Support Coordinators.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required
2 years in office environment, higher education, or related field
SKILLS
Required
Proficient written and verbal communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Demonstrated ability to maintain confidential information
Demonstrated customer service skills
Ability to be self-directed and proactive with accomplishing assignments
Ability to be flexible with shifting department priorities with little notice
Ability to meet and work with people of diverse backgrounds
Ability to problem solve
Commitment to working with people from diverse backgrounds and demonstrated commitment to cultural competency
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indiana Memorial Union
Bloomington, Indiana
This is an in-person position.
Advertised Salary
$38,000 – $41,000 annually
Work Hours
Full-time, Monday – Friday, 8:00 AM – 5:00 PM.
Occasional evenings or weekends may be required for events or peak service periods.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Student Services
Job Family: Student Support
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
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Title: Administrative Assistant to the High School Principal
Company: Valley Christian Schools – Dublin, CA
Location: Dublin, CA
