Overview
Administrative Assistant to the Marshal/Events Services Coordinator Jobs in Washington, DC at US Supreme Court of the United States
We are searching for an Administrative Coordinator for a busy Property Management Company
Do you have experience working in a Property Management office?
Are you so extremely organized that you can help to keep others organized?
Do you have any bookkeeping experience?
do you have any experience maintaining websites?
Do you have excellent verbal and written communication skills?
When customers call with an emergency or problem that has upset them, are you able to maintain a calm professional attitude and provide the assistance they need?
Can you prioritize multiple tasks and complete them on time in a very fast paced environment?
When co-workers are faced with a challenge and need help are you a good team mate who can switch gears and provide the assistance they need?
We are looking for an experienced, organized, detail oriented administrative assistant to join our team. WE PREFER EXPERIENCE IN CONDOMINIUM AND HOA PROPERTY MANAGEMENT but can train the right person to perform a variety of administrative tasks related to Property Management. You must be extremely organized and detail oriented. For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with Boards of Directors and Property Managers in a very fast-paced environment. Ultimately, you should be able to support our managers and other personnel to ensure our day-to-day office operations run smoothly.
Responsibilities
Help to schedule and coordinate the scheduling of Budget Workshops and Annual Members Meetings
Create and Maintain an accurate schedule of Budget and Annual Meetings
Communicate with Managers to update any changes in the schedule and be sure Managers are not double booked
Maintain schedule of all mailings required by Florida Statutes 718, 719, 720 to communicate information about Budget and Annual Meetings.
Create/update all required Notices/Agendas/Proxy forms
Ensure that all of the mailings are sent on time
Answer phone calls, provide information to callers or connect callers to appropriate people
Schedule appointments and update calendar
Maintain the Association Web Portals. Approve new owners, post minutes and other documents
Respond to emails and phone calls from homeowners and Boards. Assist or direct to assistance
Develop and maintain a filing system
Create and maintain spreadsheets to upload new Association members to our systems
Create and maintain Community websites
Greet and provide general support to visitors
Develop, implement and improve office mailing and meeting tracking procedures
Skills
Proven work experience as an administrative assistant at a property management company preferred
In-depth understanding of mailing requirements for FL Condominium and Homeowners Associations and daily operations is a big plus
Hands on experience with MS Office and updating websites
Working knowledge of office equipment, like printers, postage meters etc
Excellent verbal and written communication skills
Strong organizational and time-management skills
Strict attention to details
High School degree. Experience processing HOA/COA lease and sales applications a plus
Work Remotely
No
Job Type: Full-time
Pay: $21.00 – $22.00 per hour
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Naples, FL 34109 (Required)
Ability to Relocate:
Naples, FL 34109: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant to the Marshal/Events Services Coordinator
Company: US Supreme Court of the United States
Location: Washington, DC
