Overview
Administrative Assistant to the President Jobs in Johnstown, PA at The University of Pittsburgh
Description
UCLA Health is seeking a detail-oriented Administrative Assistant to support the executive leadership of the Managed Care Operations team. Reporting directly to the Director of Managed Care Operations, this role plays a key part in ensuring the efficiency and effectiveness of daily departmental operations, including Claims, Configuration, Provider Relations, Member Services, Quality Management, Credentialing, and Compliance.
The Administrative Assistant will coordinate high-level schedules, facilitate meetings, manage sensitive documentation, and serve as a liaison between internal departments and external partners. This role demands strong independent judgment, discretion, and the ability to manage a fast-paced workload while supporting strategic initiatives and process improvements.
In this role, you will:
Manage complex calendars and prepare meeting materials for executive leadership
Coordinate and facilitate internal/external meetings, anticipating needs, attending meetings, preparing minutes, and managing expectations
Independently compose business correspondence, agendas, and reports ensuring efficiency with security and controls
Work collaboratively with stakeholders assisting with special projects, process improvement efforts, and data analysis
Interface with internal departments and external stakeholders to resolve issues and manage communications
Demonstrates initiative and pursues opportunities for improving departmental functioning
Address unexpected issues by analyzing the situation and developing effective solutions
Provide onboarding support, office logistics, and maintain team records and distribution lists
Serve as the key administrative resource for Managed Care leadership and their direct reports
Prepare necessary travel, when necessary
Salary Range: $29.42 – $42.14 hourly
Qualifications
We’re looking for a proactive and organized administrative professional with:
High school diploma and/or equivalent experience
Minimum of 3–5 years of demonstrated experience supporting administrative functions at the executive level in a fast-paced organization, required
Effective communication and interpersonal skills to interface with department leaders, medical staff, and internal/external partners
Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and web applications
Some experience with EHR systems are helpful but not required
Strong organizational skills and the ability to manage fluctuating priorities and deadlines
Familiarity with medical terminology and experience supporting healthcare operations
Writing and editing skills to prepare accurate business correspondence and reports
Ability to work independently with minimal supervision and handle confidential materials with discretion
Strong problem-solving, critical thinking, and project coordination capabilities
Commitment to delivering exceptional service and supporting a collaborative team environment
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Title: Administrative Assistant to the President
Company: The University of Pittsburgh
Location: Johnstown, PA
