Overview
Administrative Assistant to the Vice President for Advancement Jobs in Mechanicsburg, PA at Messiah University
Our Front Desk Office Administrator plays a key role in maintaining office efficiency, ensuring smooth day-to-day operations, and providing outstanding customer service. This individual will manage front desk responsibilities, administrative tasks, and office coordination while fostering a welcoming and professional environment.
RESPONSIBILITIES
Greet and assist visitors, clients, and employees with a friendly and professional demeanor
Answer and direct phone calls, emails, and inquiries
Maintain a clean, organized, and professional reception area
Manage mail distribution, packages, and courier services
Oversee office supplies inventory and place orders as needed
Assist in coordinating office meetings by preparing materials, setting up meeting spaces, and sending reminders as directed by leadership or HR
Assist in document management, data entry, and filling systems
Monitor office equipment and refreshments (printers, supplies, beverages, etc.)
Assist in office event planning and preparing workstations
Other duties as assigned
SKILLS AND QUALIFICATIONS
1-2 years in office administration, reception, or similar role
Event industry knowledge is a plus, but not required
Strong organizational and multitasking abilities
Proficiency in Microsoft Office (Word, Excel, Outlook) or Mac (pages, numbers, etc.)
Ability to maintain confidentiality and professionalism at all time
Problem-solving mindset with a proactive attitude
BENEFITS
Paid Time Off (Base & Accrual)
Health Coverage
401(k)
Dental & Vision
PAY RANGE – DOE
$19.00 – $24.00
Job Type: Full-time
Pay: $19.00 – $24.00 per hour
Expected hours: No more than 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Application Question(s):
This is an in-person position. Hybrid and remote work unavailable. Do you acknowledge this information?
Ability to Commute:
South Salt Lake, UT 84115 (Required)
Ability to Relocate:
South Salt Lake, UT 84115: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant to the Vice President for Advancement
Company: Messiah University
Location: Mechanicsburg, PA
