Overview
Administrative Assistant – UNOCHA, Damaturu Jobs in Nigeria at UNDP Careers
Title: Administrative Assistant – UNOCHA, Damaturu
Company: UNDP Careers
Location: Nigeria
Job DescriptionBackgroundDiversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values andinspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.The UN Office for the Coordination of Humanitarian Affairs (OCHA) is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness, prevention and facilitate sustainable solutions.
Duties And ResponsibilitiesUnder the direct supervision of the Administration and Finance Officer (NOC) in Abuja and HoSO in Damaturu, the Administrative Assistant will be responsible for the following duties:
Coordinate logistics activities for the Office
Ensure that vehicles are in working condition at all times: Regular servicing and maintenance etc.
Coordinate and monitor vehicle movement.
Oversee TOTAL card retirement and replenishment (in collaboration with OCHA Abuja & Damaturu Office) by ensuring that all processes are carried out in a timely fashion.
Assist staff members by liaising with OCHA Admin staff in Abuja & Damaturu for UNHAS bookings etc and ensure that tickets are received on time.
Ensure that all missions to all locations with high – security level are cleared by the necessary authorities.
Monitor the vehicle logbooks and ensure that all movement is duly captured and signed for by all passengers.
Assist staff with forwarding their travel expense claims to the travel focal points and follow up where necessary.
Provision of clerical / administrative support
Assist with hotel reservations for staff on mission, new colleagues deployed to Abuja and Damaturu etc.
Support colleagues in coordinating meetings and other official events.
Assist with filing and photocopying documents when necessary.
And all other clerical / administrative duties that may be required.
Office Support and Maintenance
General office maintenance: supervise cleaners to ensure that OCHA’s is always in order, etc.
Maintenance of files and records relevant to office maintenance
Cash Recovery and Management for the Armored Vehicles
Prepares and dispatches invoices to clients upon request for the use of the AVs.
Ensures that payment for each transaction is received and accounted for and a receipt is issued accordingly.
Create a tracking system for payment.
Give monthly accounts of usage and income.
Managing …
