Administrative Assistant, US Commercial Vaccines (Multiple Openings) Jobs in New York City, NY at Pfizer
The US commercial vaccines team at Pfizer is hiring. There are 4 open Administrative Assistant positions, each position will support one of the colleagues below, and their team:
VP, US Influenza Lead
VP, US Pediatric / Maternal / MNG Lead
VP, US Vaccines Contracting Strategy Lead
VP, US Prevenar 20 Adult Lead
Why Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
The primary purpose of each position will be to provide comprehensive day-to-day administrative support to one of the four Vice Presidents and their teams listed above. Responsibilities include (but are not limited to) calendar management, coordination of meetings, requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, you will be expected to handle tasks independently and in a proactive manner. Each position will also support the planning of select meetings and events.
How You Will Achieve It
Proactively maintain calendars; anticipate conflicts and use diplomacy to resolve issues in advance
Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
Prepare and submit expense reports for review, and perform reconciliations
Organize teleconferences, video conferences and in-person meetings and ensure all technologies needed are available and operational
Request and prepare briefing materials for meetings in advance
Assist with onboarding new colleagues, as requested
Manage resources on the teams SharePoint and Teams sites
Maintain and replenish office supplies as needed
Manage and update distribution lists, organizational chart, key meetings document
Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)
Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this
Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure deadlines are met
Collaborate with administrative peers on department-wide initiatives and events as needed
High School Diploma or GED
5+ years of experience in an administrative assistant or coordinator experience
Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
Excellent attention to detail, time management, organization, and prioritization skills.
Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
Demonstrated experience coordinating domestic and international travel
Demonstrated verbal and written communication skills
Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Undergraduate degree (BS/BA) or equivalent experience preferred.
3-5 years of pharmaceutical industry experience preferred. Pfizer experience preferred
Experience using applications, such as Concur, WebE…
Title: Administrative Assistant, US Commercial Vaccines (Multiple Openings)
Location: New York City, NY