Overview
Administrative Assistant – Youth Commission Jobs in Dedham, MA at Dedham
Full Job Description
The Town of Dedham seeks highly qualified candidates for the position of Administrative Assistant to performresponsible administrative, secretarial and record keeping work supporting the operations of the Youth Commission.
Minimum Qualifications:
Education and Experience
High school diploma required, including, or supplemented by, training in office procedures, business and computer applications such as Word, Excel and PowerPoint
A Bachelor’s Degree in accounting or related field is preferred but not required
Three to five years of practical experience in the human service field; or an equivalent combination of education and experience
Must receive an acceptable CORI/SORI report
Must receive an acceptable fingerprint report
Knowledge, Ability and Skill
Proficiency in the use of Microsoft Office (Word, Excel, and PowerPoint), Munis and willingness to learn new software programs as needed
Possess a thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, and software applications and operations
A demonstrated knowledge of general computer skills and on-line use
A high degree of organizational and time management skills
Ability to prioritize, multi-task, and handle diverse tasks
Ability to understand written procedures, and understand complex, multi-step written and oral instructions
Ability to work independently and as part of a team required
Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority
Ability to work independently with minimal supervision
Available to work a flexible schedule, including some evenings and weekends
Strong organizational and interpersonal skills
Skills, including but not limited to bookkeeping, typing, filing and telephone skills
High level of professionalism and the ability to maintain confidentiality
Ability to relate and communicate in a positive manner and deal tactfully and appropriately with the general public and town departments
Support the overall Youth Commission department’s mission, vision, and policies and procedures
Ability to organize and maintain detailed and extensive records and prepare statistical and financial reports using Excel and MUNIS
Ability to work effectively under time constraints to meet deadlines
Excellent verbal and written communication skills
Working knowledge of youth and familiarity with issues that youth face
Knowledge of local, state, federal and private programs and services available to youth and their families
Interest and ability in relating to youth and families
Essential Duties and Responsibilities
Oversees the daily operations of the Youth Commission office; provides information to the public regarding activities of the Commission
Assists local youth and families by putting those in need in contact with available staff members; identifies the service needs of those who contact the Youth Commission, either directly or indirectly; maintains a supportive atmosphere in the office for clients
Prepares departmental correspondence; answers department telephone; maintains department records; maintains files and computer system. Assists in the preparation of the annual budget and implementation of programs
Assists the team with programming as necessary
Attends meetings of the Youth Commission Board; takes and transcribes minutes; prepares notification of meetings; prepares and distrib…
Title: Administrative Assistant – Youth Commission
Company: Dedham
Location: Dedham, MA
Category:
