Overview
Administrative Associate 1 Jobs in Stanford, CA at TALENT Software Services
Title: Administrative Associate 1
Company: TALENT Software Services
Location: Stanford, CA
Job Title: Administrative Associate 1
Description:
Process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Oversee and/or perform duties associated with office-wide scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Plan and schedule calendar(s) for senior staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Act on behalf of the supervisor to establish priorities and identify and resolve problems that are administrative in nature. Respond to inquiries and determine and take appropriate action as required. Perform office duties including, but not limited to, handling of incoming and outgoing mail, issuing memos and reports, managing access to digital and paper files, and monitoring and ordering office supplies.
Compose and draft documents and correspondence for presentations, handouts, conferences, seminars, and reports. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Coordinate and monitor routine maintenance services completion.
Requirements:
Hybrid schedule
Full time (7-4PM or 8-5PM)
Top 3 requirements to hire:
Stanford financial systems experience/knowledge of
Financial transactions experience (processing transactions related to POs, expense reimbursements, Stanford purchase card verification)
Complex meeting scheduling
