Administrative Associate 1 Jobs in Minneapolis, MN at University of Minnesota

Full Job Description

Required Qualifications:

Bachelor’s degree or a combination of related education and work experience to equal four years

Excellent interpersonal and communication skills with an ability to work collaboratively with diverse audiences

Proficient with Microsoft and Google suites, with the ability to learn new systems as needed

Preferred Qualifications:

Administrative experience in a higher education institution

Experience with University of Minnesota systems, such as Perceptive Content, DMS, and Chrome River

Ability to work both independently and as part of a team-based office including faculty, external collaborators, staff, and community members

Advanced knowledge of Google Calendar, Google Drive, and Google Sheets

Highly organized with attention to detail in a fast-paced, multitasking environment

Self-motivated, self-guided, goal-oriented, and mindful of deadlines

Proven experience handling a wide range of administrative-related tasks with dedication to professionalism and confidentiality

College of Science and Engineering – Dean’s Office

Work Hours:
Full-time position; 8:00 a.m. – 4:30 p.m. Monday through Friday, with the possibility for a one-day-a-week remote work schedule after probationary period.

About the Job:
The Administrative Associate plays a vital role within the College of Science and Engineering (CSE), providing comprehensive support to multiple units within the Dean’s Office. This position provides executive administrative support to the Dean’s Office, with the primary responsibility of providing support to the Associate Dean for Research, Associate Dean for Academic Affairs, Associate Dean for Graduate Programs, and CSE Faculty Dean’s Fellows. Responsibilities include but are not limited to performing daily administrative work processes. Candidates should possess an elevated level of verbal and written communication skills with the ability to proof, create, and update documents using Microsoft Office Suite, Google Calendar, and Good Drive. The position interacts, works, and communicates with all CSE staff and UMN employees, therefore should be outgoing and able to provide, interpret, and complete administrative direction. The Administrative Associate is responsible for supervising student workers and managing the front desk of the CSE Dean’s Office.

Executive Office Support (60%)

Provide comprehensive administrative support for the Associate Dean for Research, Associate Dean for Academic Affairs, and CSE Faculty Dean’s Fellows.

Independently support college leaders on a broad range of administrative activities, including confidential matters and handling private and sensitive information.

Approve research proposal routing forms for the entire college on behalf of the Associate Dean for Research, escalating issues when appropriate.

Establish processes to coordinate and prioritize work across a variety of demands that are diverse in nature and often conflicting.

Hire, supervise, and manage student workers that support the Dean’s Office.

Calendaring and meeting logistics: Demonstrate expertise in coordinating high-level executive calendars and complex meeting schedules including responding to multiple availability requests, prioritizing requests, assessing travel time between meetings, monitoring calendar for conflicting meetings, and actively scheduling meetings with staff and collaborators, and anticipating needs.

Assist with coordinati…

Title: Administrative Associate 1

Company: University of Minnesota

Location: Minneapolis, MN



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