Overview
Administrative Associate Jobs in Helena, MT at Lewis & Clark Library
How to Apply: The State of Texas application is required and is only received through Work In Texas.
Go to: https://www.workintexas.com/vosnet/Default.aspx to apply.
Job #: 2025-50
TWC Job #: 16869015
Opening Date: 5/22/2025
Travel Required: N/A
Monthly Salary: $5,250.00 – $5,833.34
Position Location: Austin, Texas
Group Step: B20
Class: 1573
Status: Open
Office Administrator – Austin, Texas
The Office of the Governor is looking for an Office Administrator (Program Specialist IV) to work in the Texas Semiconductor Innovation (CHIPS) Office.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $5,250.00 – $5,833.34 a month ($63,000.00 – $70,000.08 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs highly complex (senior-level) consultative and administrative services and technical assistance work. Works in a fast-paced and professional environment involving office administration; planning, developing, and implementing major CHIPS program(s); and providing consultative services and technical assistance to program staff, government agencies, community organizations, or the general public. Maintaining strict confidentiality and working within tight deadlines are required. Duties may require working on evenings, holidays, and/or weekends as needed.
Performs an array of administrative, technical, research, planning, policy, and program assessment activities.
Performs office administration; to include sorting and distribution of mail, telephone communication, and greeting visitors.
Coordinates and maintains schedules, calendars, and travel on behalf of the Executive Director.
Schedules and coordinates meetings; prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.
Collects, compiles, and analyzes research data; prepares reports of research findings.
Collects, organizes, analyzes, and/or prepares materials in response to requests for program information and reports.
Assist in performing grant administration; coordinates, monitors, and evaluates grant funded programs.
Reviews submitted grant applications and assists in determining an applicant’s eligibility for award based on established criteria.
Collaborates with program staff in determining trends and resolving technical problems.
Monitors, reviews, and evaluates compliance with program policies and procedures, statutes, and rules for assigned program.
Assists in developing program policies, procedures, standards, and manuals in accordance with program objectives and goals.
Assists in preparing and evaluating program budget requests.
Assists with preparation of periodic and special reports and ensures that deadlines are met.
Serves as the Additional Duty Safety Officer (ADSO) for the division.
Serves as the Public Information Request (PIR) Coordinator for the division. Maintains compliance with strict PIR timelines. Distributes PIR notices, collects data, and replies in timely fashion.
Serves as the Records Management Coordinator for the division. Maintains well-organized and accurate automated systems, files, and records.
Serves as the Travel Liaison for the division. Coordinates and processes travel related forms and documents. Assists other staff on travel-related issues.
Serves as the Purchase Requisition Coordinator for the division. Timely reviews, reconciles, and processes payment of invoices, approved purchase orders, and travel requests.
How You’ll Qualify
High school graduate or equivalent; and
Four (4) years of progressively responsible experience in program management, research, grants, or in an administrative assistance, support, and coordination role.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
Graduation from an accredited four-year college or university with major course work in business administration, government, political science, or related field;
Five (5) years of experience in research;
Experience utilizing Excel at an advanced level; and
Experience with Adobe Pro at an intermediate level.
Other Things to Know and When You Should Apply
It’s a great job for a professional who is skilled at providing consultative and administrative services and technical assistance. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor’s Office.
Job Type: Full-time
Pay: $5,250.00 – $5,833.34 per month
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Austin, TX 78701 (Preferred)
Ability to Relocate:
Austin, TX 78701: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Associate
Company: Lewis & Clark Library
Location: Helena, MT
