Overview
Administrative associate Jobs in Stanford, CA at Stanford University
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
The Stanford Institute for Research in Social Sciences (IRiSS) facilitates first-rate interdisciplinary collaborations, trains the next generation of scholars, and incubates medium- to long-term research projects to address critical social challenges. IRiSS expands access to novel data sources, and supports innovation in quantitative and qualitative research methods, advancing the frontiers of social science to explore bold, inventive research questions. IRiSS ensures that world-class, evidence-based research is produced to meet evolving problems in areas of governance and democracy, economic inequality, immigration policy, and other social issues that affect communities across the globe.
The Institute of Research in Social Science (IRiSS) in the School of Humanities and Sciences seeks an Administrative Associate 2. As part of a collaborative team of staff in IRiSS the Administrative Associate 2 will work under general supervision of the Finance and Administrative Director and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies, and procedures as they relate to research administration – the ability to translate this information into operational successes will be critical.
This is a 100% FTE, 2 year fixed term, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
CORE DUTIES:
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate the submission process, both paper and electronic, review documents for completeness and compliance.
Review PDRFs, project budgets, budget justification and other documentation as needed.
Participate in the contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Provide full financial and procurement transactional support for business units in the program, and additional support for other units as needed. Transactions will include…
Title: Administrative associate
Company: Stanford University
Location: Stanford, CA
Category:
