Overview
Administrative Associate Jobs in New York, NY at NYC Careers
Department: Business Office
Location: Hill County Campus, Hillsboro, TX
Reports To: Vice President of Administrative Services
Benefits: Eligible
Job Summary: Provides administrative support to the Vice President and other members of the department. Coordinates the maintenance, organization, and administration of the division. Supports all administrative functions, including database management, reporting, and meeting coordination.
Minimum Required Education:
Associate’s degree or higher, or combination of experience and education that yields the required knowledge, skills, and abilities.
Preferred Experience:
2 to 5 years clerical, general office, or administrative support experience
Work experience in secondary or higher education
Required Abilities:
Ability to be detail-oriented.
Ability to set priorities, meet deadlines, and multi-task with minimal supervision. Ability to work independently and as a member of a team.
Ability to communicate orally and in writing. Ability to interact with all levels of the organization.
Ability to maintain confidentiality of all information.
Ability to operate a personal computer and other standard computing equipment. Working knowledge of Microsoft Office products including Word, Excel, and Outlook.
Ability to think critically and apply appropriate problem-solving skills.
Ability to articulate and support the values and standards of conduct of Hill College. Ability to interpret and abide by the policies and procedures of Hill College.
Ability to maintain a positive and professional image of self and college on and off campus.
Required Skills:
Demonstrated customer service skills.
Demonstrated clerical skills, including answering the phone, typing correspondence, scheduling appointments, and setting up and maintaining files.
Demonstrated initiative to engage in continuous learning of new concepts, skills, and experiences.
Demonstrated organization skills.
Demonstrated time-management skills.
Required Knowledge:
Working knowledge of departmental mission and requirements.
Working knowledge of purchasing processes, procedures, and practices.
Working knowledge of the Hill College vision and mission.
Working knowledge of the Hill College ERP system.
Essential Job Functions:
Performs general administrative tasks including, but not limited to, coordinating appointments and meetings, answering the phone and directing calls to the appropriate resource, typing correspondence, filing and maintaining files, copying and distributing materials, ordering supplies, creating purchase orders, and sorting and distributing mail.
Greets visitors, faculty, staff, and students, responds to general inquiries, provides informational material, and directs visitors to appropriate location, as needed.
Initiates, tracks, organizes, and processes purchase orders and requisitions.
Assists and carries out projects, services, and activities for the department including, but not limited to, department-wide mailings, scheduling and coordinating meeting set-up, taking minutes, record keeping data entry, and correspondence.
Assists with programs and meetings hosted by the department, the college, and/or student groups as needed. Coordinates travel arrangements for departmental staff as requested.
Maintains inventory of the departmental supplies including office supplies.
Assists the Vice President with the departmental budget.
Works cooperatively with all members of the department to help develop and promote the institutional image, mission, and vision.
Area Specific Job Functions:
Assist with fixed assets and inventory
Assist with monitoring and scheduling annual reports
Assists with registration and switchboard relief
Assists with bid proposals, journal entries, and 1098T’s
Oversees the copiers and office supplies contact on campus
Assists with Insurance and P-Card Reconciliation
Other duties as assigned
Other Information:
Security sensitive position.
Participates on institutional committees as assigned.
Weekend and evening work may be required during designated times.
May travel to other Hill College campuses or within the service area as needed.
Must have a valid Texas Driver’s license.
Physical Requirements:
Sedentary/Light work; exerting up to 10 – 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Title: Administrative Associate
Company: NYC Careers
Location: New York, NY
