Overview
Administrative Associate, Chair’s Office Jobs in Stanford, CA at Stanford University
Job Responsibilities
The Agency’s mission is to be boldly innovative in improving the health and quality of life for South Carolinians.
This position is located in the Office of Communications and Public Relations, Richland County.
Are you the One? We are looking for an Administrative Coordinator I who will perform day-to-day day-to-day administrative support activities for the Office of Communications and other assigned program areas under the supervision of the director of strategic communications
Maintains a calendar of appointments for the director of strategic communications and other bureau directors to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, travel, employee leave, etc. Coordinates meetings, distributes meeting materials, and is responsible for overseeing the documentation of minutes for assigned meetings for the director of strategic communications and other bureau directors as needed. Interfaces with internal and external stakeholders.
Reviews the incoming/outgoing correspondence of the director of strategic communications and/or bureau directors; coordinates responses with the appropriate agency personnel and tracks status. Reviews incoming correspondence and directs it to the appropriate bureau, office, or section for response. Ensures deadlines are met on all responses, correspondence, etc. requiring a reply by the director of strategic communications or other directors. Assists the director of strategic communication in obtaining responses from program area staff within requested timelines. Reviews all outgoing communications to ensure consistency with the Office of Communications’ administrative policies and procedures. While this position does not have programmatic responsibilities, it does have the responsibility of understanding the program organization and the appropriate contacts in each area.
Supports all administrative functions for the director of strategic communications and/or directors, including assisting with project tracking for projects that have been assigned to the director of strategic communications to ensure on-time completion. Oversees review and approval process for provider bulletins and other regular communications to ensure adherence to established review and approval processes.
Arranges in-state and out-of-state travel for Office of Communications, Office of Legislative Affairs, Office of Medical Director, Office of Project Management and other staff as needed. Maintains the office supplies, promotional items, equipment and furniture needs for the Office of Communications, including preparation and coordination of necessary requisitions. Assists director of communication and/or bureau directors with completing human resources functions.
Attends and participates in relevant opportunities for professional development and training. Demonstrates utilization and application of new skills learned to improve effectiveness and efficiency within assigned responsibilities.
Perform other duties as assigned.
The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
15 days annual (vacation) leave per year.
15 days sick leave per year.
13 paid holidays.
State Retirement Plan and Deferred Compensation Programs.
Minimum and Additional Requirements
A high school diploma and three (3) years of relevant experience in business management, public administration, or administrative services or;
A bachelor’s degree and one (1) year of relevant experience in business management, public administration, or administrative services.
Required Experience: Experience providing administrative support is required.
Bachelor’s degree must be from a higher education institution recognized by the U.S. Department of Education & Council for Higher Education Accreditation (CHEA).
Additional Requirements
Sitting or standing for long periods of time.
Lifting requirements: 20 lbs.
Preferred Qualifications
Ability to communicate effectively.
Must have proficient organizational and communication (both verbal and written) skills.
Ability to maintain confidentiality of sensitive information.
Ability to exercise sound judgement.
Maintains a professional demeanor and is customer services oriented.
Additional Comments
Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.
The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Show more
Title: Administrative Associate, Chair’s Office
Company: Stanford University
Location: Stanford, CA
