Overview
Administrative Associate / Homeless Management Information System (HMIS) Jobs in Glendale, CA at City of Glendale (CA)
Under the supervision of the Homeless Programs Manager, this classification is responsible for coordination of homeless Continuum of Care programs and the Coordinated Entry System (CES), implementation of the Homeless Management Information System (HMIS). HMIS is a web-based continuum-wide computerized data collection system for agencies providing homeless services.
Essential functions of the job include, but are not limited to, the following:Ensures the Department services are provided with the highest customer service and ethical standards.
Analyzes and installs system and security requirements for participating Continuum of Care (CoC) agencies.
Analyzes and interprets current Department of Housing and Urban Development (HUD) HMIS data elements and requirements.
Analyzes the HMIS use and performs in-depth data validation on data from assigned participating organizations.
Coordinates report submissions for IDIS system and Sage Reporting System.
Coordinates and submits the System Performance Measure Report.
Coordinates the project implementation team consisting of City and HMIS vendor personnel assigned to the project.
Coordinates the submission of the Longitudinal Systems Analysis (LSA) report.
Develops and maintains queries, reports, and data feeds for internal and external users and develops procedures for regular data cleaning and other quality control processes.
Ensures the Continuum of Care program agencies comply with HMIS requirements.
Identifies, analyzes, and interprets trends in complex data sets.
Manages Clarity Bitfocus HMIS system.
Monitors contract compliance, program performance and outcomes for HMIS projects.
Participates in meetings and business and data analysis activities with cross-functional teams to gather required reporting and dashboard requirements. Participates in community coalitions and coordinating councils.
Performs Contract Management and HMIS project set up for CoC Â ESG, HHAP, CESH and Measure H Homeless Programs.
Plans and facilitates on-going HMIS training for users in individual and group settings. Â Works with the Collaborative in developing regional data elements, policies and procedures
Serves as point of contact between HMIS affiliated agencies, the Collaborative and the HMIS software vendor.
Provides technical support to HMIS participating organizations to ensure that data entered to HMIS is complete, accurate, and entered in a timely manner to meet reporting deadlines.
Provides feedback to the leadership team regarding changes or modifications to enhance the HMIS and technical assistance and cross training to other team members.
Provides administration of implemented software, such as agency and user account set-up, system monitoring and testing, problem diagnosis and resolution routine software and information maintenance.
Prepares the submission of Annual Progress Report for all HMIS projects.
Compiles, analyzes and interprets statistical and financial data for operational or administrative programs and projects.
Researches and assembles information from a variety of sources for the completion of specialized forms and preparation of reports; makes arithmetic and statistical calculations.
Conducts program related training or counseling sessions for the public or other employees. Inputs data and prepares statistical charts, graphs, organizational and work flow charts, procedural manuals and reports using a variety of computer applications.
Prepares the Homeless Point-in-Time count Annual Report…
Title: Administrative Associate / Homeless Management Information System (HMIS)
Company: City of Glendale (CA)
Location: Glendale, CA
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