Overview
Administrative Associate/HPB Fellowship Coordinator, General Surgery (Hybrid Opportunity) Jobs in Stanford, CA at Stanford University
Full Job Description
Please note this is a hybrid position based on the Stanford main campus (3 days on-site and 2 days working from home) Schedule is subject to change based on operational need. A cover letter and resume are strongly encouraged.
From benchtop research to international programs, the Department of Surgery provides exceptional patient care, delivers outstanding undergraduate and graduate education, and furthers the field of surgery through innovative basic science and clinical research.
The Division of General Surgery is seeking an Administrative Associate to provide administrative and operational support with limited supervision to the Section Chief of Hepatopancreatobiliary (HPB) surgery and other faculty members, and act as the fellowship coordinator for the HPB fellowship program. This is a busy position, which requires accuracy, organization, initiative, flexibility, and independence. The ideal candidate will be expected to work independently and exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.
Duties include:
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
– Other duties may also be assigned.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file pap…
Title: Administrative Associate/HPB Fellowship Coordinator, General Surgery (Hybrid Opportunity)
Company: Stanford University
Location: Stanford, CA
Category:
