Overview
Administrative Associate I Jobs in Pomona, CA at Western University of Health Sciences
General Summary
This posting will remain open until the position is filled. Priority screening for applications received by May 12, 2025.
The Executive Assistant is a permanent full-time exempt position reporting to the Vice President for Student Services. The Executive Assistant provides a full range of administrative support for the Vice President for Student Services and the Student Services Division. This position requires teamwork, initiative, friendliness, use of good judgment, the ability to work independently, discreet handling of confidential information, and problem resolution skills.
This position is a salaried overtime eligible, at-will, full-time position.
Essential Tasks
Reporting to the Vice President of Student Services, this position will:
Provide direct confidential, administrative and strategic support to the Vice President for Student Services;
Schedule meetings and maintain the calendar for the Vice President;
As delegated, act on behalf of the Vice President in their absence;
Serve as a resource, liaison and facilitator for Student Services staff, faculty and students and assist with policies, problem solving, information, procedures, complaints, security and safety issues;
Maintain correspondence, reports, meeting minutes, policies, procedures and marketing materials for the Student Services Division;
Coordinate travel, lodging and conference registrations for the Vice President and other Student Services administrators;
Coordinate with facilities for building-related issues;
Coordinate division budget development;
Track and maintain up-to-date reports on all student services budgets;
Monitor, sign or obtain Vice President signature, and process materials and services requests and requests for payments;
Serve on various campus committees (e.g. Commencement Committee, Budget Advisory Committee);
Attend training sessions and conferences in consultation with and at the direction of the VP;
Post notifications from Student Services departments to SCALA media screens as requested;
Maintain and update Student Services webpages;
Manage expenses via p-card purchases, reconciliation, travel authorizations, and expense reports.
Ability to:
Proficiently use Microsoft Office, Google G Suite and PeopleSoft or basic CRM;
Communicate effectively, both verbally and in writing;
Accurately manage and track budgets;
Work collaboratively with the Student Services Leadership team to problem-solve and mediate conflict and complaints;
Serve and interact with diverse populations;
Certify documentation for related student service programs (ex. Running Start, Conduct, Northwest Athletic Conference (NWAC), etc.).
Qualifications
Minimum Qualifications
Associates Degree; And
Four years of experience providing direct administrative support to an executive or senior leader;
OR
Equivalent education and/or experience.
Preferred Qualifications
Experience in higher education or a community college setting;
Ability to speak languages other than English.
Supplemental Information
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
THE COLLEGE
Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes.
Highline prioritizes diversity, equity, inclusion, anti-racism, and access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud to be one of the most diverse colleges in the state and stand committed to the well-being of our global community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a diverse and inclusive workplace that reflects the communities we serve.
APPLICATION
online application must include the following to be considered complete:
1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;
2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position;
3. A one-page response to the Supplemental Question.
CONDITIONS OF EMPLOYMENT:
National Criminal Background Check may be required.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/highline
NEED APPLICATION HELP?
Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday – Friday 6:00 AM to 6:00PM Pacific Time.
HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Highline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.
REASONABLE ACCOMMODATIONS
The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state’s free telecommunication access service.
TITLE IX POLICY
Highline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/
The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.
NON-DISCRIMINATION STATEMENT
The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.
NON-DISCRIMINATION STATEMENT
The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or [email protected]. 2400 S. 240th St. Des Moines, WA 98198. Building 12, President’s Office.
The 504 Coordinator, Jenni Sandler, can be reached at (206) 592-3474 or [email protected]. 2400 S. 240th St. Des Moines, WA 98198. Building 25, 5th Floor.
The Vice President of Human Resources, Melanie Lawson, can be reached at (206) 592-3320 or [email protected]. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.
You can receive this information in an alternate format by contacting [email protected].
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Title: Administrative Associate I
Company: Western University of Health Sciences
Location: Pomona, CA
