Overview
Administrative Associate II (Mailroom Clerk) – Central Prison Jobs in Wake Forest, NC at State of North Carolina
About ampliFI Loyalty Solutions
ampliFI provides fully outsourced, customized credit and debit card loyalty programs exclusively focused on banks and credit unions nationwide. For almost two decades, we have delivered compelling rewards programs, unique earn and burn opportunities and card-linked programs to leverage merchant funded offers. Here at ampliFI, we are always looking for more great people to be a part of the relentless pursuit of excellence in everything we do. Our core values are Integrity, Curiosity, and Advocacy for our clients. We are looking for a HR/Office Coordinator to join our team.
What You Will Do
Are you the type of person who thrives on keeping things organized, adding a personal touch to every task, and making sure the office runs like a well-oiled machine? If so, we want YOU as our next HR/Office Coordinator!
We’re looking for someone who’s ready to take charge of the behind-the-scenes magic that makes our office an amazing place to work. From greeting visitors with a warm smile to making sure every event is a hit, you’ll be the glue that holds everything together while creating a positive and welcoming environment for all.
Local Candidate and Hybrid Requirement: Must be available to be onsite 3 days a week with the ability to be in the office. Possible 5 days onsite as needed for special events.
If you’re ready to join a vibrant and dynamic team and play a key role in creating a positive, productive workplace, we’d love to hear from you!
How You Will Contribute
Office Vibes & Administration:
Be the first face our visitors see! Greet and guide guests with a friendly smile and take care of the essentials (like coats and drinks) to make everyone feel right at home.
Maintain office cleanliness and organization, including keeping the fridge stocked and free of forgotten lunches, managing office supplies, and making sure the office space is always looking its best.
Keep the office running smoothly by handling general administrative tasks and being the go-to person for anything office-related. This includes distribution and mailing of letters and shipping of packages.
An energetic team player who thrives on collaborating with other departments, making sure everything runs like a charm—and having fun while doing it.
Event Planning Extraordinaire:
Organize and execute fun company events, from team lunches to after-work mixers, you’re the one who’ll set up, manage, and take down the event to ensure everything runs seamlessly!
Manage internal conference room logistics with ease and provide friendly support for external booking requests as needed
Bring your creativity to the table when it comes to designing and planning events that boost team morale and make our office culture even better.
Onboarding & Employee Engagement Guru:
Oversee the onboarding process, making sure new hires feel welcomed, informed, and excited about their new role.
Regularly check in with employees through surveys to gather feedback, and make sure action is taken to keep our workplace fun, productive, and engaging.
Lead employee engagement activities that make our team feel connected and valued, from wellness initiatives to recognition programs.
Intranet Maintenance & Communication:
Maintain and update our company intranet, ensuring it’s always fresh, informative, and a valuable resource for everyone.
Keep all internal communication flowing smoothly, helping employees stay up-to-date with company news and upcoming events.
Directing the main office line voicemails to the appropriate personnel.
Responsible for administering all employee recognition programs, including tracking recognition nominations, processing gift card orders and other recognition program awards and assisting employees with any questions regarding the programs or the WorkTango site.
Tracking & Reporting Pro:
Track key data and activities in Excel, ensuring accurate records and reporting for HR and office operations.
Be comfortable moving this data into PowerPoint presentations when needed, clearly conveying important information to the team and leadership.
Own your areas with confidence, consistently taking responsibility for tasks, processes, and ensuring they’re completed efficiently and effectively.
Required Education and Experience
Bachelor’s degree preferred, or equivalent combination of education and experience
Minimum of at least three years of full time related experience
Skills & Qualities We’re Looking For
A natural multitasker who enjoys juggling various responsibilities and keeping things running smoothly.
A people person who loves interacting with colleagues and visitors, ensuring everyone feels comfortable and welcome.
Strong organizational skills and attention to detail—nothing escapes your notice!
Excellent verbal and written communication skills.
Creativity and the ability to make events and initiatives fun and memorable.
A proactive attitude and a willingness to take on new challenges.
Outstanding time management skills with a proven track record of consistently meeting deadlines.
A passion for employee engagement and making the workplace a better place for everyone.
Handle sensitive and confidential information with the utmost discretion, ensuring that all information is protected and shared only with the appropriate parties.
Strong proficiency in Excel and PowerPoint, with the ability to track data, generate reports, and present findings clearly.
Physical Requirements
Frequently required to sit and stand.
Required to use hands to handle or feel objects, tools, or controls.
Visual acuity and manual dexterity are required such as using software and a laptop computer.
Visual acuity and manual dexterity required for coding software and a laptop computer.
Ability to lift 25 pounds.
Travel
Travel may be required for offsite events or facility-related tasks.
Other Duties
Duties, responsibilities, and activities are not all encompassing and may change at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.
What We Offer
Competitive salary
Medical, Dental, Vision Benefits
401(k) and 401(k) Employer Match
Employer Funded Insurance, Short & Long Term Disability
Voluntary Café plans for insurance including voluntary life , accident, hospital, and critical care
Voluntary Café Plans including parking and transit
Flexible work hours in a hybrid environment.
Opportunities for professional development and growth.
Paid Time Off including holiday, vacation and personal time
Parental Leave
Employee Assistance Programs
Snacks and a Gym onsite
The compensation range listed below represents the potential salary for this role at the time of posting. However, the final salary may be higher or lower than the stated range, and this range may be adjusted in the future. An employee’s placement within the salary range will depend on various factors, including but not limited to: relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any applicable collective bargaining agreements, and the needs of the business or organization. This is an hourly non-exempt position with annual estimated pay between $38,000-$44,000.
ampliFI Loyalty Solutions embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are the better our company will be.Pay: $38,000.00 – $44,000.00 per year
Title: Administrative Associate II (Mailroom Clerk) – Central Prison
Company: State of North Carolina
Location: Wake Forest, NC
