Overview
Administrative Associate III Jobs in Boston, MA at Boston Children’s Hospital
Team Receptionist
We are seeking a talented, growth-based individual to be the receptionist/office assistant in our growing office. This person will be the first face clients see and will focus on public relations and marketing the business, and will represent the entire company.
Ideal Candidate:
The ideal candidate is positive, outgoing, learning-based, a strong communicator, highly detail-oriented, tech-savvy, and proficient with technology, including Google Suite. Experience with spreadsheets and data management is highly preferred.
This person is the face of our Market Center, welcoming agents and clients with a warm and genuine smile. They will direct guests appropriately, notify agents and staff of arrivals, answer phones, and direct calls to agents within the Market Center. Additionally, they will be responsible for accurate data input of listing and sales data for agents in a fast-paced and highly productive office.
This position is a critical part of the leadership team, providing administrative support to ensure smooth operations. This includes assisting with reports, spreadsheets, tracking office performance metrics, and supporting the leadership team in various projects. The role offers opportunities for personal and professional growth.
Work Environment:
This job will require someone who can work in a dynamic, fast-paced, highly productive environment and who is willing to manage changing priorities daily based on the evolving needs of the real estate market and the office. This position is ideal for someone who is detail-oriented, thrives in an organized workspace, and has strong multitasking abilities. They should also bring a positive attitude and a sense of fun to the workplace.
The workplace is business casual. The hours for this position will most likely be a flexible schedule, but full-time.
Compensation:
Hourly Rate: $16 to $18 per hour
Hours: 8:30 am-4:30 pm
Awesome Extras:
Paid vacation
Stipend benefits
Advancement opportunities
Cool work environment with awesome people
Compensation:
$16 – $18 per hour
Responsibilities:
Welcoming clients, guests, and vendors by greeting them warmly in person or over the phone; professionally answering and directing inquiries
Managing the front desk area to create a welcoming and organized environment for all visitors and team members
Handling incoming calls and emails efficiently, ensuring timely and accurate communication with agents, clients, and partners
Supporting a positive office culture by fostering relationships with agents and promoting a professional, friendly atmosphere
Assisting with social media management and basic marketing tasks, including property listing promotions and community engagement
Coordinating communications between clients, agents, and staff in a high-paced real estate office
Preparing and distributing office-wide communications, announcements, and updates
Providing administrative assistance to the leadership team, including maintaining spreadsheets, generating reports, and organizing documents
Supporting office leadership with day-to-day operations and contributing to long-term office organization and growth initiatives
Qualifications:
Positive, growth-oriented mindset with a willingness to learn and adapt in a dynamic office environment
Strong verbal and written communication skills to interact professionally with clients, agents, and team members
Exceptional organizational skills and keen attention to detail, especially in managing a busy front desk
Ability to handle multiple tasks, coordinate meetings, and assist with office events smoothly and efficiently
Comfortable with social media platforms and basic content support for listings or company updates
Friendly, approachable demeanor with excellent interpersonal skills to create a welcoming atmosphere
Proficient in Google Workspace or Microsoft Office Suite, including Word, Excel, and PowerPoint
Experience with spreadsheets, data entry, and maintaining organized digital records
Technologically proficient with office equipment such as phones, printers, and communication tools; able to assist with basic tech setup for meetings
Strong listening skills and the ability to respond thoughtfully and efficiently to various office and client needs
About Company
At Keller Williams of Central PA, we are more than just a real estate company; we are a community of ambitious professionals who believe in collaboration, innovation, and exceptional client service. Our Market Center is built on a culture of integrity, teamwork, and growth, offering our agents and staff an environment where they can thrive. We pride ourselves on providing the tools, training, and leadership needed to help every member of our team succeed. Join us in shaping the future of real estate in Central Pennsylvania!
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Title: Administrative Associate III
Company: Boston Children’s Hospital
Location: Boston, MA
