Overview

Administrative Associate III Jobs in Broomfield, CO at BAE Systems

Our premier Boynton Beach synagogue & school is seeking an experienced office administrator with excellent bookkeeping & Quickbooks skills to join our team.

Our organization has been serving the Boynton Beach community for 31 years, and is one of the largest and fastest-growing communities in the country. Join our team to make a meaningful contribution to our mission. Your work will help guide and support our spacious and beautiful facility in central Boynton Beach, and campus preschool.

Enjoy a short workday, excellent pay, and a fast-paced and challenging role in our casual, friendly and family-like atmosphere.

This role requires:

1) Excellent customer/membership relations/reception skills; verbal and written.

2) Multi-task office administration.

3) Quickbooks/bookkeeping proficiency.

4) CRM database management experience.

5) executive assistance to school, synagogue and managers.

Highly DESIRABLE:

1) Experience with non-profit-specific customer relationship management

software.

2) Full-time, in-office, Work hours 9am-4pm (M-F)

3) Proficient in Microsoft Excel, Microsoft Word, Adobe Acrobat.

Not applicable for this role:

1) Remote work and/or remote outsourcing.

2) Walk-in interviews w/o pre-invitation.

3) Résumés lacking clear professional experience in bookkeeping with Quickbooks AND substantial experience in a career/professionalized administrative professional role.

Core Duties:

1.) Public’s primary point of contact. Handle all Inbound calls/emails and in-person inquiries.

2.) Maintenance of Customer Relationship Management (CRM) membership database.

3.) Substantial in-house bookkeeping across multiple accounting systems for multiple divisions within organization.

4.) Administration of outgoing/incoming mail and correspondence. Processing incoming donations in CRM, Quickbooks. preparing deposits and generating receipt/thank-you correspondence.

5.) Managing executive & organizational calendar/appointments.

6.) Coordination with staff/volunteers of multiple divisions within organization.

7.) Managing Regular events; RSVP attendee lists, incoming/outgoing fees and ancillary technical logistics & planning.

8.) General Duties Miscellaneous; Weekly member reports financial and otherwise. Handling outgoing correspondence, contracts & items for executive signature. Maintaining hard-copy, digital and cloud-based records.

Monitoring monthly & annual compliance activities. Ordering of Supplies and acceptance of deliveries. General reception duties.

Pay: Commensurate w/ experience & proven skills set. $30 – $35/hour

Education:

Bachelor’s (Required)

Experience:

QuickBooks: 3 years (Required)• CRM software: 3 years (Preferred)• Senior Office Administrative: 3 years (Required)

Language:English

Work Location: In person

Job Type: Full-time

Pay: $30.00 – $33.00 per hour

Expected hours: 35 – 40 per week

Schedule:

8 hour shift
Monday to Friday

Application Question(s):

Please note that this job is 100% in-office, full-time in Boynton Beach, Florida, and a direct employee hire is sought. No remote work is possible. Please do not proceed further if remote (or remote outsourcing pitch) is desired.

Education:

High school or equivalent (Preferred)

Experience:

Quickbooks: 3 years (Required)
Administrative: 2 years (Required)
Synagogue Management: 1 year (Preferred)
Account management: 1 year (Required)
CRM software: 1 year (Preferred)

Language:

Hebrew (Preferred)

Work Location: In person

Show more

Title: Administrative Associate III

Company: BAE Systems

Location: Broomfield, CO

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.