Overview
Administrative Associate III Jobs in Broomfield, CO at BAE Systems
Our premier Boynton Beach synagogue & school is seeking an experienced office administrator with excellent bookkeeping & Quickbooks skills to join our team.
Our organization has been serving the Boynton Beach community for 31 years, and is one of the largest and fastest-growing communities in the country. Join our team to make a meaningful contribution to our mission. Your work will help guide and support our spacious and beautiful facility in central Boynton Beach, and campus preschool.
Enjoy a short workday, excellent pay, and a fast-paced and challenging role in our casual, friendly and family-like atmosphere.
This role requires:
1) Excellent customer/membership relations/reception skills; verbal and written.
2) Multi-task office administration.
3) Quickbooks/bookkeeping proficiency.
4) CRM database management experience.
5) executive assistance to school, synagogue and managers.
Highly DESIRABLE:
1) Experience with non-profit-specific customer relationship management
software.
2) Full-time, in-office, Work hours 9am-4pm (M-F)
3) Proficient in Microsoft Excel, Microsoft Word, Adobe Acrobat.
Not applicable for this role:
1) Remote work and/or remote outsourcing.
2) Walk-in interviews w/o pre-invitation.
3) Résumés lacking clear professional experience in bookkeeping with Quickbooks AND substantial experience in a career/professionalized administrative professional role.
Core Duties:
1.) Public’s primary point of contact. Handle all Inbound calls/emails and in-person inquiries.
2.) Maintenance of Customer Relationship Management (CRM) membership database.
3.) Substantial in-house bookkeeping across multiple accounting systems for multiple divisions within organization.
4.) Administration of outgoing/incoming mail and correspondence. Processing incoming donations in CRM, Quickbooks. preparing deposits and generating receipt/thank-you correspondence.
5.) Managing executive & organizational calendar/appointments.
6.) Coordination with staff/volunteers of multiple divisions within organization.
7.) Managing Regular events; RSVP attendee lists, incoming/outgoing fees and ancillary technical logistics & planning.
8.) General Duties Miscellaneous; Weekly member reports financial and otherwise. Handling outgoing correspondence, contracts & items for executive signature. Maintaining hard-copy, digital and cloud-based records.
Monitoring monthly & annual compliance activities. Ordering of Supplies and acceptance of deliveries. General reception duties.
Pay: Commensurate w/ experience & proven skills set. $30 – $35/hour
Education:
Bachelor’s (Required)
Experience:
QuickBooks: 3 years (Required)• CRM software: 3 years (Preferred)• Senior Office Administrative: 3 years (Required)
Language:English
Work Location: In person
Job Type: Full-time
Pay: $30.00 – $33.00 per hour
Expected hours: 35 – 40 per week
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Please note that this job is 100% in-office, full-time in Boynton Beach, Florida, and a direct employee hire is sought. No remote work is possible. Please do not proceed further if remote (or remote outsourcing pitch) is desired.
Education:
High school or equivalent (Preferred)
Experience:
Quickbooks: 3 years (Required)
Administrative: 2 years (Required)
Synagogue Management: 1 year (Preferred)
Account management: 1 year (Required)
CRM software: 1 year (Preferred)
Language:
Hebrew (Preferred)
Work Location: In person
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Title: Administrative Associate III
Company: BAE Systems
Location: Broomfield, CO
