Administrative Associate III – Business Services Jobs in Sun Prairie, USA at Sun Prairie Area School District
Position Type:
Support Staff – Admin. Associate (clerical)/Admin Associate III
Date Posted:
4/3/2026
Location:
District Support Center
Date Available:
07/01/2026
Closing Date:
04/19/2026
STARING WAGE: $23.94+ per hour (based on experience)
This position if full time, 8 hours per day, Monday through Friday, year round. The position comes with paid time off, paid vacation, paid holidays and is benefit eligible.
SUMMARY: This position, under general supervision, provides administrative support to a Director in accordance with District policies, procedures, and guidelines. Responsibilities include prioritizing and executing complex, competing tasks; ensuring smooth workflow; and assisting with coordinating the operations of the department. This position reports to the Director of Business & Finance.
ESSENTIAL RESPONSIBILITIES included the following:
Other duties may be assigned.
Works closely with the Director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending action to improve standard operating procedure; assists when and however necessary to accomplish department workloads; assists department team members with the completion of major projects as they arise.
Schedules and coordinates meetings, appointments, and special events for the Director. This includes compiling meeting materials, scheduling rooms, recording and preparing minutes, and following-up on future agenda and action items.
Answers, screens and prioritizes internal and external visitor requests and/or phone calls referring inquiries to appropriate department staff as necessary or directly to the Director depending upon seriousness and/or urgency of the request; respond to general inquiries, complaints and requests for information; and assist in resolving issues and following up on them.
Coordinates the flow of communications from the Director; proofreads and edits communication to assure it meets the highest standards of language use, clarity and effectiveness; processes timely replies on own initiative, and assures confidential handling of all information.
Assists Director of Business & Finance with school board reports including editorial work.
Coordinates open enrollment for the school district. Responsibilities include servicing parents, managing DPI database and student files, working with TLE to obtain student records, and conducting 2nd and 3rd Friday open enrollment counts.
Assists Business Services Manager with coordination of transportation services by reviewing data for accuracy and working with contractor to resolve discrepancies. Communicates transportation information to parents and school personnel and assembles busing materials.
Works with the insurance company on claims, certificates of insurance, and insuring driver’s education vehicles.
Maintains business office files and data management.
Responsible for the maintenance of Business Services and Transportation web pages.
SUPERVISORY RESPONSIBILITIES:
Oversees departmental workflow.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
Advanced knowledge of office practices, procedures, and equipment.
Excellent spelling, punctuation, and English grammar skills.
Ability to compose documents, reports, internal and external emails.
Ability to communicate effectively and sensitively both orally and in writing.
Excellent human relations skills to interact with all employees, students, parents, business and industry executives, representatives from community agencies, and the public.
Proficient in using Google Workspace applications as well as Word, Excel and PowerPoint.
Strong organizational skills and detail-oriented.
Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure.
Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy,…
Title: Administrative Associate III – Business Services
Company: Sun Prairie Area School District
Location: Sun Prairie, USA
Category:
