Overview
Administrative Associate III/IV – Public Works Jobs in Oak Ridge, TN at City of Oak Ridge Tennessee
POSITION: Executive Assistant
LOCATION: Education Center/General Administration -Elementary Education
EXEMPT – 8 hours/242 Days
SALARY: 52,000
The job of Executive Assistant was established for the purpose of providing a wide variety of administrative and secretarial support to the Assistant Superintendent for Elementary Education and the Executive Director of Elementary Education. This responsibility includes discretion and independent judgment in managing the day- to-day operations, as well as organization, communication, maintaining complete and accurate records, and managing tasks and projects. Successful candidates will demonstrate the ability to anticipate needs, problem solve and use critical thinking and problem-solving skills, and maintain high levels of confidentiality, integrity, and customer service.
PRIMARY DUTIES & RESPONSIBILITIES:
Manages and monitors a wide variety of projects, functions and/or program components.
Provides day to day oversight for office activities and tasks including management of daily schedules and calendars.
Handles logistics of meeting planning, setup and cleanup, and coordination as needed.
Prepares and processes a wide variety of reports, documents and correspondence, of a confidential and non- confidential nature.
Manages and monitors account balances for assigned budget categories.
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Other tasks as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to proactively prepare materials and schedule preparation time for leader in advance of meetings.
Special attention to details required with excellent accuracy in duties performed.
Excellent customer service skills required.
Ability to work collaboratively as part of a team required.
Strong written and verbal communication skills required with demonstrated ability to communicate effectively and calmly under high pressure situations.
Demonstrates polished presentation and interpersonal skills.
Demonstrates a high degree of discretion, confidentiality, reliability, and loyalty.
Ability to analyze and develop creative solutions to complex issues required.
Skills in the use of database management, word processing, spreadsheet, presentation, and collaboration software required demonstrating high proficiency in all Microsoft Office products.
Must be able to prioritize tasks and be flexible when needed while managing multiple tasks and projects simultaneously.
Must be self-motivated and demonstrate ability to work independently and with a team and with little supervision.
QUALIFICATIONS:
High School diploma required.
Five years of job-related experience preferred with increased levels of responsibility performing similar administrative expectations and duties.
Must be able to work flexible hours at times to support meeting or event preparations outside standard office hours.
Title: Administrative Associate III/IV – Public Works
Company: City of Oak Ridge Tennessee
Location: Oak Ridge, TN
