Overview
Administrative Associate (Project-based) Jobs in Taguig, National Capital Region, Philippines at Aboitiz Group
Title: Administrative Associate (Project-based)
Company: Aboitiz Group
Location: Taguig, National Capital Region, Philippines
The Business Services Support Associate will support, review and monitor operations of the Corporate External Affairs (CEA) team assigned to the Government Relations team.
Duties/Responsibilities:
Admin, Accounting and Financial Management
Carries out functional responsibilities: a) Purchasing (PO/PR), b) Billing (A/R), c) payment requisition (A/P), c) support in budget monitoring (keeps track expenses based on the budget)
Facilitate AEV accounting & system accreditation of new suppliers.
Process Request for Payment (RFP) for suppliers (AWC, Seda, Inflight, etc.)
Will process MyPerx CC reimbursements for TMs every Tuesday (2 wks before the due date) only
Government Relations Admin Matters
Supports the day-to-day operations of the Corporate External Affairs team (GovRel) in the areas of accounting
Receive documents / communications / calls on behalf of GovRel team in the event the team member is out
To coordinate with GovRel’s suppliers
Set schedule of GovRel huddles (with other BUs & D) and send invites as well
Set schedule of AEV GovRel huddles and send invites as well
Takes minutes of the meeting for GovRel team huddles and sends a copy of the same to all day after the meeting
Handles the team’s HR concerns / matters
Main POC in NAC incase team member is out
Logistics
Booking and purchase of airline tickets
Booking of hotel rooms / accommodations (if send-bill)
Vehicle rental requirements
Function room reservations / logistics support for meetings (internal & external)
Preparation of collaterals, standees, giveaways (to coordinate with RMD)
Aboitiz Foundation Tasks
Custodian of AFI templates
Attends AFI Meetings and CSR Clinics and to relay important reminders & information to the team
Encodes all GovRel proposal in AXIS
Encodes AFI Project related liquidation/reimbursements in AXIS
Once project is complete, Project lead to endorse all docs for submission to AFI
Facilitate AFI accounting & system accreditation of new suppliers
Qualifications:
Bachelor’s Degree holder (Communication, or any course)
At least 2 years of relevant work experience
Must have exposure in pre- and post-production end-to-end process
Proficient in project management, knowledgeable in excel, research skills
Good communication skills, interpersonal skills, initiative (can work with minimal supervision), keen to attention to details, and service support oriented
Knowledgeable on process improvement, cost and general accounting
License/Certification and Training Requirement: Project management is encouraged
