Overview
Administrative Associate-Unit Jobs in Virginia at Sentara Healthcare
Administrative Assistant needed for a fast-paced General Contracting firm. The focus of this role is to assist the construction project management team in various aspects. We are a high volume, fast-paced business in need of a detail-oriented team player with a positive attitude.
Duties include but are not limited to:
· Document processing
· Create spreadsheets
· Data entry
· Download, print, scan and copy blueprints as needed.
· Assist with licensing, permitting, inspections, and occupancy certificates
· Send out bid invites to subcontractors, constant follow up with phone calls and emails for feedback and ensure we get bids back in a timely manner while communicating the progress to the PM’s.
· Create Excel database for the bids. Receive, save, print and document all bids received.
· Work with subcontractors regarding bidding, insurance, and contract paperwork
· Other administrative duties as required
Skills Required:
· High degree of proficiency in Microsoft Office suite, primarily Outlook, Excel, and Word
· Additional computer skills desired: DocuSign, SharePoint, Smartsheet
· Excellent time management skills
· Attention to detail and problem-solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Must be able to manage multiple tasks and have excellent follow up skills both internally and externally, as well as meet tight deadlines
· Must be self-motivated, resourceful, and willing to go the extra mile
Experience:
· 2 years minimum administrative experience, preferably in the construction industry
Education:
High school or equivalent
Associate Degree (preferred)
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Health insurance
Health savings account
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Monroeville, PA 15146 (Required)
Work Location: In person
Title: Administrative Associate-Unit
Company: Sentara Healthcare
Location: Virginia
