Overview
Administrative Asst 1 4P/156 Jobs in Vincent, AL at 4P Consulting Inc.
Administrative Coordinator Academic Support
School of Health Sciences
St. Edward’s University of Austin, Texas invites applications for the position of Administrative Coordinator for the School of Health Sciences. The Administrative Coordinator for Academic Support is responsible for providing administrative, logistical, and operational support for all aspects of the assigned academic program(s). This includes support required by the academic leadership team, faculty and students. The incumbent interacts regularly with academic support personnel and other departments across the campus and the University concerning all aspects of program operation.
For consideration, we seek a candidate with the following:
EDUCATION and/or EXPERIENCE
Minimum of high school diploma or equivalent; bachelor’s degree or vocational training in office skills highly preferred.
Minimum of two years of experience as administrative support personnel.
Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint. Experience with BOX, Google Docs, and Smartsheets preferred. Knowledge of a wide range of technology platforms, both those used by foundations and by the College, including Word/Google tools, Smartsheet, Banner, Argos, and Adobe, for example.
Ability to adapt to new platforms such as website maintenance, calendar and meeting scheduling platforms (e.g., Handshake, Calendly, Google Calendar), varying meeting platforms (e.g., Zoom), and other CRM software, Google Suite, Microsoft Office Suite, Smartsheet, Adobe Sign, and others as needed.
Attention to detail and follow-through
Excellent communication skills, both verbal and written, including communicating with tact and discretion.
Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships.
Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty and co-workers.
Excellent organizational, oral, and written communication skills
Able to work with a diverse population of students, faculty and staff.
Able to prioritize and monitor the progress and performance of the project activities and deliverables
Strong organizational and multitasking skills.
Excellent analytical and problem-solving skills. Ability to exercise and apply sound judgment and decision-making skills.
Ability to handle highly confidential material.
Maintains strong adherence to privacy, including FERPA, HiTech, HIPPA.
Demonstrates acumen for multiple agencies associated with the School of Health Sciences.
Willingness to work a flexible schedule when required.
Must possess the ability to successfully pass a criminal background check.
Essential Responsibilities Include:
Event Coordination, Support and Logistics to include assisting in the planning and preparation of all academic-related events including planning (as needed) for commencement, student organizations, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours.
Serve on campus committees and collaborative efforts/events and meetings as needed.
Program Administration including management and maintenance of projects for the program, school, and university including, but not limited to, faculty credentials and documentation, course syllabi and booklist, student status rosters, assessments, and contact lists.
Assisting with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner.
Assisting with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up.
Oversight of the day-to-day functions of the program and university related activities.
General Administration such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests.
Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay program, school, and university information, policies, procedures, and activities.
Faculty Support through coordination with Program Directors to compile contributing faculty assignments.
Assist in training faculty on departmental policies and procedures for travel, expenses, files, file storage; supplies and general day to day operational support.
For detailed information, please scroll to the bottom of the page to download the job description.
The University offers an excellent TOTAL REWARDS package!
Medical & Rx Coverage (HSA Available)
Dental
Vision
Flexible Spending Accounts
Short Term Disability (STD) Insurance
Long Term Disability (LTD) Insurance
Life & Accidental Death & Dismemberment (AD&D) Insurance
Employee Assistance Program (EAP)
Pet Insurance
Annual Leave & Paid Sick Leave
Retirement Plan – (TIAA) Employee 5%/ Employer Match 7%
Tuition Benefits
Paid Holidays
Services & Discounts
HOW TO APPLY
Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.
Mission Integration Statement:
St. Edward’s was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward’s students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward’s honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.
EQUAL OPPORTUNITY EMPLOYER:
St. Edward’s University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
ABOUT ST. EDWARD’S UNIVERSITY
Founded in 1885 by the Congregation of Holy Cross, St. Edward’s University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward’s emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward’s University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary
Sponsorship:
We are not offering sponsorship at this time.
Background Checks:
A criminal history background check is required for finalist(s) under consideration for this position.
Title: Administrative Asst 1 4P/156
Company: 4P Consulting Inc.
Location: Vincent, AL
