Overview
Administrative Asst Jobs in Phoenix, AZ at Arizona State University
Full Job Description
The Center for Child Well-Being is seeking a full-time administrative assistant to join the team. This position will provide administrative support to the Empathy and Cultural Humility Training Initiative of the Center for Child Well-Being at the School of Social Work at Arizona State University. The person in the Administrative Assistant position will be expected to provide administrative support to the Program Coordinator, Principal Investigator, Training Developers, and Trainers.
Job Family
Clerical & Admin Support
Department Name
Center for Child Well being
Full-Time/Part-Time
Full-Time
VP Code
VP/EXEC VICE PROV DPC
Scope of Search
Open
Grant Funded Position
This is a grant funded position. Continuation is contingent on future grant funding.
Salary Range
$20.20 – $22.12 per hour; DOE
Close Date
05-April-2024
Category
01
Essential Duties
Specific Job Duties Include but are not limited to:
Assist Trainers with becoming enrolled as Contract providers in the ASU system.
Ensure that Trainers’ time is inputted and appropriately compensated.
Transfer sign-in sheets to electronic attendance logs and communicate these to DCS training personnel.
Order and disperse equipment and supplies.
Manage and input mileage reimbursement and travel requests.
Schedule meetings among ASU and DCS representatives.
Schedule consultation sessions for trainers and ensure all trainers attend the minimum number of required consultations.
General Job Duties May Include:
Executes a variety of office administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position.
Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special events, maintaining supervisor’s calendar, maintaining record-keeping systems, opening and reviewing incoming mail, and responding to inquiries.
Maintains and updates databases and spreadsheets; conducts database queries using Advantage, Data Warehouse, HRMS (e.g., PeopleSoft), SIS, Benefactor or other software programs; prepares special and recurring reports containing specialized or sensitive information following supervisor’s general direction.
Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
Monitors and updates inventory, time, budget, payroll, and account records for unit or department; monitors expenditures and performs simple analysis on accounts; authorizes and/or approves payments within established department/unit guidelines.
Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.
Assists the department or unit with …
Title: Administrative Asst
Company: Arizona State University
Location: Phoenix, AZ
Category:
