Overview
Administrative Clerk Jobs in White Plains, MD at MV Transportation
Description:
Entry-Level Administrative Support Specialist
Summary:
The Administrative Support Specialist plays a vital role in maintaining efficient office operations by providing administrative support and assisting the order management department. This in-office position involves reviewing sales orders to ensure on time delivery, managing documentation, and facilitating customer communications while working closely with internal teams to ensure accuracy and timely processing.
This role is ideal for a detail-oriented, organized team player who thrives in an in-office setting and enjoys supporting multiple business functions.
Key Responsibilities:
Document & Email Management: Organize company correspondence, manage digital document management system, and promptly distribute emails from the customer service inbox.
Sales Order Support: Utilize reporting to analyze and update sales orders’ scheduled ship dates, assist in monitoring delayed shipments, and coordinate with sales/purchasing teams to ensure timely deliveries and communication with the customer.
Office Administration: Oversee office supply inventory, coordinate mail distribution, assist with guest reception, schedule meetings, coordinate catering, meeting room preparations, and assist with company events. Conduct clerical duties such as data entry, electronic filing, and report preparation, while assisting departments as needed.
Customer Invoicing: Manage daily customer invoice submissions. Use various platforms to submit invoices to customers and mail physical invoices.
Requirements:
COMPETENCIES:
High School Diploma or Equivalent
Previous administrative and/or customer service experience preferred
QUALIFICATIONS:
Knowledgeable in Microsoft Office applications, specifically Excel and Outlook.
Written communication skills – Writing must be concise, organized, and clear.
Verbal Communication skills – Convey ideas persuasively; either speaking spontaneously or in a prepared presentation.
Data skills: Correcting, Analyzing, Comparing, Evaluating, Computing, Reporting and Coordinating, ability to organize/work with large amounts of data.
Highly skilled with people: Helping, Communicating, Serving, Negotiating.
Team player that relates and works well with customers and employees. Supports a positive work environment.
Readily adjusts to rapid changes in technology, products, and the marketplace.
Demonstrates business acumen.
Beneftis:
Health Insurance
Dental Insurance
Flexible spending account with employer contribution
Health savings account with employer contribution
Life Insurance
Pet Insurance
Employer-paid short-term disability and long-term disability
401(k) matching
Identity theft protection
Internal Company Wellness Program with ability to earn discount off employee rate
Paid time off (PTO) and Birthday PTO
Employee Assistance Program
Tuition Reimbursement
Vision Insurance
“We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.”
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Title: Administrative Clerk
Company: MV Transportation
Location: White Plains, MD
