Overview
Administrative Clerk Jobs in Bismarck, ND at North Dakota Court System
Description
Summary/Objective
The Executive Assistant to the COO enhances the COO’s effectiveness by providing administrative support including but not limited to managing correspondence and other written or electronic communication, scheduling travel, maintaining the COO’s calendar, and representing the COO in meetings and other business functions, when necessary.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Serves as the primary administrative support personnel to the COO
Determines ideas that will streamline and organize the COO’s work and time
Manages and maintains the COO’s schedules, appointments and travel arrangements
Prepares and edits correspondence, communications, presentations and other documents for dissemination and meetings
Arranges and coordinates meetings, ensuring that all necessary information and refreshments are available
Welcomes guests and clients by greeting them, in person or via telephone; answering or directing inquiries to the appropriate staff
Handles personal assistant responsibilities, such as running errands, making reservations, booking personal travel, etc.
Performs other related functions delegated or assigned in the capacity of an Executive Assistant
Contributes to team effort by accomplishing related results, as needed
Supports other members of executive team, as time permits
Other tasks as assigned
Qualifications
Positive attitude; high energy; assertive
Strong organizational and planning skills
Exceptional verbal and written communication skills
Able to work independently utilizing good judgment and decision-making skills
Good problem-solving skills
Ability to work under and maintain confidentiality
Attentive to detail and accuracy
Flexibility
Proficient computer skills and strong in-depth knowledge of relevant software, such as MS Office Suite
High level of professionalism
Supervisory Responsibility
This position will supervise a team of Administrative Assistants.
Work Environment and Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type/Expected Hours of Work
This is a full-time position with a work schedule of Monday-Friday with some schedule variations as needed.
Travel
This position will require up to 10% travel.
EEO Statement
ACA provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ACA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Title: Administrative Clerk
Company: North Dakota Court System
Location: Bismarck, ND
