Overview
Administrative Coordinator Jobs in Waterloo, Ontario, Canada at KW Consignment Inc.
Title: Administrative Coordinator
Company: KW Consignment Inc.
Location: Waterloo, Ontario, Canada
About the Role:
KW Consignment Inc. is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations in our high-end consignment boutique. This role is ideal for someone who thrives in a fast-paced environment, has strong sales and customer service skills, and a genuine passion for antiques, collectibles, and unique décor.
You will play a key role in coordinating administrative tasks, supporting online auctions, assisting customers and consignors, and managing inventory and order fulfillment.
Key Responsibilities:
Administrative & Operational Support
- Coordinate daily administrative tasks and support store operations
- Maintain organized and accurate records of consigned and sold items
- Assist with scheduling, communication, and workflow coordination
Customer Service & Sales
- Provide friendly, knowledgeable service to customers
- Assist with sales, product inquiries, and consignment discussions
- Build strong relationships with clients and consignors
Inventory & Database Management
- Enter and maintain accurate inventory data
- Track items from intake through sale
- Ensure proper tagging, organization, and presentation of merchandise
Auction & E-Commerce Support
- Photograph and list items for online auctions and website
- Assist with auction preparation and cataloging
- Support Shopify and online store management
Shipping & Order Fulfillment
- Prepare, pack, and ship customer orders accurately and efficiently
- Ensure items are handled carefully, especially fragile or high-value pieces
- Coordinate shipping logistics and maintain records
Marketing & Digital Support
- Manage and maintain company social media accounts (Instagram, TikTok, Facebook, etc.)
- Create engaging, high-quality, and consistent content to promote products and auctions
- Plan and schedule frequent posts to drive traffic and increase visibility
- Assist with website updates and online merchandising
- Support marketing initiatives and promotional campaigns
Qualifications & Skills
- Strong attention to detail and organizational skills
- Ability to work efficiently in a fast-paced environment
- Excellent customer service and sales abilities
- Strong communication and interpersonal skills
- Comfortable with technology, inventory systems, and online platforms
- Ability to handle and ship delicate or valuable items with care
Preferred Experience
- Passion for and knowledge of antiques, collectibles, or vintage items (strongly preferred)
- Experience in retail, administration, or consignment
- Familiarity with Shopify, ConsignCloud, Auction Flex 360, or similar platforms
Compensation & Benefits
- Starting wage: $17.60/hour (based on experience)
- Employee discounts on curated merchandise
- Stable, full-time permanent position
- Opportunities for growth in consignment, estate sales, and auctions
- Supportive, team-oriented work environment
Why Join KW Consignment Inc.?
Work in a unique, high-end boutique environment where antiques, design, and e-commerce come together. Gain hands-on experience across multiple areas of business while contributing to a growing and dynamic company.
Location:
86 Rankin Street, Unit 4, Waterloo, ON, N2V 1V9
Hours:
Full-Time, Permanent (40 hours/week)
(Flexible) Monday–Friday: 11:00 AM – 6:00 PM
(Must be available) Saturdays: 1:00 PM – 5:00 PM
**Please send your resume to: [email protected]**
