Overview
Administrative Coordinator Jobs in Coolidge, AZ at Nutrien
Key Responsibilities:
● Senior Pastor Support:
o Proactively manage and maintain the Senior Pastor’s complex calendar, including scheduling appointments, meetings, and travel arrangements.
o Screen and prioritize incoming communications (emails, phone calls, mail), drafting responses, and ensuring timely follow-up.
o Prepare and organize materials for meetings, presentations, sermons, and other engagements.
o Act as a primary point of contact for internal and external stakeholders interacting with the Senior Pastor’s office.
● Church Operations & Administration:
o Building Use Contracts: Oversee the complete process for building use requests, including drafting, issuing, tracking, and managing contracts for all internal and external facility usage, ensuring compliance with church policies.
o Contributions/Donations Management: Accurately record and manage contributions and donations using the church’s financial software (F1/Planning Center), ensuring proper categorization and reporting.
o Database Oversight: Maintain the integrity and accuracy of the church’s membership database, ensuring consistent data entry and efficient retrieval of information.
o Safe Sanctuary Oversight: Assist in the administration and maintenance of Safe Sanctuary policies and procedures, ensuring compliance and proper documentation.
o Stewardship Campaign Support: Provide comprehensive administrative support for annual stewardship campaigns, including donor communications, data management, and event coordination.
o Dashboard Management: Create, update, and maintain various operational dashboards and reports to provide the Senior Pastor with real-time insights into key church metrics and activities.
● Protocol & Policy Adherence:
o Proactively monitor and ensure adherence to established church protocols, policies, and procedures across various departments and staff interactions.
o Identify potential deviations from policies and diplomatically guide others toward compliance.
● General Administrative Duties:
o Maintain organized physical and digital filing systems.
o Order and manage office supplies for the Senior Pastor’s office.
o Assist with special projects and initiatives as assigned by the Senior Pastor.
Requirements:
● Christian Faith
o A mature relationship with Jesus Christ
o Active involvement in a local church
● Software Proficiency:
o Expert proficiency in Microsoft Outlook (calendar management, email organization, task management).
o Advanced proficiency in Microsoft Excel (data entry, spreadsheet creation, basic formulas, reporting).
o Ability to quickly learn and master new software platforms, specifically Planning Center Online.
● Communication:
o Excellent oral communication skills, with a professional and compassionate demeanor for interacting with staff, congregants, and external parties.
o Superior written communication skills, including impeccable grammar, spelling, and punctuation, for drafting correspondence, reports, and other documents.
● Organizational & Proactive Abilities:
o Exceptional organizational skills with a strong ability to prioritize tasks, manage deadlines, and maintain meticulous records.
o Highly proactive and self-motivated, anticipating needs and taking initiative to streamline processes and resolve issues before they arise.
o Demonstrated ability to recognize needs and implement solutions independently.
o Strong attention to detail, ensuring accuracy in all tasks and communications.
● Interpersonal Skills:
o Proven ability to work effectively and collaboratively within a team environment.
o High degree of discretion and confidentiality when handling sensitive information.
o Professional demeanor with a customer-service oriented approach.
● Experience:
o Minimum of 3 years of experience in an executive administrative assistant or similar high-level support role, preferably within a non-profit, church, or educational setting.
● Education:
o Bachelor’s degree preferred, or equivalent combination of education and experience.
Job Type: Full-time
Pay: From $30.00 per hour
Expected hours: 40 per week
Work Location: In person
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Title: Administrative Coordinator
Company: Nutrien
Location: Coolidge, AZ
