Overview
Administrative Coordinator Jobs in Saint Petersburg, FL at Carteret Management Corporation
What You’ll Do:
We are looking for an experienced Executive Assistant to provide administrative support two executives: the Vice President and Chief Information Security Officer (CISO) and the Vice President of Information Technology. As the Executive Assistant you will be supporting leaders with large teams and will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing solutions to challenges they face. The role will play a critical part in facilitating communications across different teams.
Proactively solve moderately complex problems and interact with other departments to resolve issues.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations, and reports on any aspect of cybersecurity and IT operations.
Assist with the planning and execution of meetings and events.
Organize and maintain confidential records, files, documentation, etc.
Control office expenditures, process accounts payable, and prepare expense reports.
Coordinate meeting schedules and corresponding travel itineraries.
Coordinate Townhall meetings; prepare agendas for meetings; monitor and/or follow up on all action items until completed.
Prepare all travel (book air, hotel, event, and ground transportation) and meeting itineraries, and compile all pertinent information for planned travel.
Monitor daily meeting schedule, resolve schedule conflicts, and provide pertinent meeting materials.
Draft letters and documents; collect and analyze information; coordinate internal team communications; create and maintain organizational charts.
What You’ll Need:
High school diploma or equivalent required.
College degree preferred.
Advanced computer skills (Outlook, Calendar, Teams, OneDrive, Word, Excel, PowerPoint, Visio, and Co-Pilot).
Strong interpersonal skills with the ability to maintain confidential information.
Highly organized, autonomous, and detail oriented.
General knowledge and understanding of corporate organizational structure, functional responsibilities, and general operations.
ADT is an Equal Employment Opportunity (EEO) Employer. We celebrate diversity and are committed to building an inclusive team that represents a variety of backgrounds, perspectives, and skills. ADT strives to ensure every employee and applicant feels valued. Visit us at jobs.adt.com/diversity to learn more.
Title: Administrative Coordinator
Company: Carteret Management Corporation
Location: Saint Petersburg, FL
