Overview
Administrative Coordinator Jobs in West Orange, NJ at RWJBarnabas Health
You will serve as Program Administrator for the Washington County office. You will manage core office operations and be responsible for developing office policy and procedures and for ensuring procedures are followed according to agency standards and guidelines. The Washington County Office provides criminal defense representation to clients who cannot otherwise afford an attorney in the courts of Washington County (Court of Common Pleas, Juvenile Court, and Municipal Court). The office has six attorneys and three core staff positions; you will report to the Office Director and play a key role in ensuring we provide quality client representation. You will assign all new cases to the office attorneys, monitor compliance with applicable laws and statutes, and supervise three core support staff members.
To be successful in the position, you will possess a high level of organization; the ability to multi-task in a fast-paced environment; a focus on the client and customer; experience and skill in managing compliance with professional standards and guidelines; and experience in managing office operations and leading employees. Criminal Justice and legal office experience are preferred but not necessary.
Job duties include but are not limited to the following:
Manages office operations of Washington County Office of the Ohio Public Defender: monitors and follows legal procedures, court instructions, and agency/county office work rules; ensures procedures are followed according to standards and guidelines; trains staff on office policies and procedures.
Assists the Office Director with formulating the office budget: determines if equipment, transcripts and supplies are needed; orders office supplies and keeps local records of inventory; troubleshoots office equipment & escalates concerns to appropriate central office staff.
Acts as a liaison between attorneys and courts, distributes cases to appropriate staff and contract attorneys, and monitors progress.
Prepares and submits requests to central office and multi-county program for expert & interpreter contracts: communicates with office attorneys regarding case and client needs; prepares paperwork according to agency fiscal and procurement policies; assists in researching & contacting potential vendors; gathers and processes invoices according to procedures).
Attends agency leadership meetings and communicates relevant information to office staff.
Directly supervises staff: works with employees to set performance goals and coaches them to develop performance; completes timely annual performance evaluations, approves work schedules, identifies and/or approves training opportunities, approves work and leave time for payroll purposes, and carries out other administrative tasks, potentially including the initiation of disciplinary actions.
Provides secretarial assistance in legal environment: prepares and proofs standard documents requiring use of legal terminology, proper legal citation methods, and legal writing style; proofreads final material for accuracy and completeness; records and files discovery materials; performs conflict checks; records and files court documents as requested; screens calls and visitors for attorneys and other personnel; keeps attorneys abreast of hearings & court filing deadlines; sorts & distributes mail; prepares outgoing mail; schedules hearings & meetings; prepares & mails notices. During staffing shortages may be required to answer phone calls, greet clients, and be present in jails and courts to sign up and qualify potential clients.
The Program Administrator position is assigned to the State of Ohio’s E-1 Schedule, Pay Range 10, presented below in table format. Starting pay will be at Step 1 unless required by contract/legislation; Candidates with exceptional qualifications may be considered for higher starting pay. Our steps give a standard path for earnings growth: you move to the next step after 6 months and annually thereafter. We typically have fiscal year Cost of Living Adjustments as well.
Step 1
Step 2
Step 3
Step 4
Step 5
Hourly
$25.76
$27.18
$28.64
$30.30
$3191
Annual
$53,581
$56,534
$59,571
$63,024
$66,373
The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at 614-466-5394 or [email protected].
Qualifications
36 months training or 36 months experience in business administration, management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver’s license.
Or completion of undergraduate core program in business administration, management science or public administration; 12 months training or 12 months experience in supervisory, administrative, and/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver’s license.
Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 months training or 12 months experience in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver’s license.
Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills
Technical: Administrative Support/Services; Clerical & Data Entry; Communications
Professional: Flexibility; Intercultural Communication; Time Management
Supplemental Information
Intentional omission of relevant information, falsification, or misrepresentation of information on the application will disqualify the applicant. In addition, such intentional acts are grounds for immediate termination of an employee.
Final candidates selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
Title: Administrative Coordinator
Company: RWJBarnabas Health
Location: West Orange, NJ
