Overview
Administrative Coordinator Jobs in Mississauga, Ontario, Canada at Pivotal Integrated HR Solutions
Title: Administrative Coordinator
Company: Pivotal Integrated HR Solutions
Location: Mississauga, Ontario, Canada
Location: Mississauga (4 days onsite, 1 day WFH)
⏳ Schedule: Monday – Friday, 8:30 AM – 5:00 PM (1-hour lunch break)
This role will initially be on Pivotal’s payroll for the first 6 months, with a seamless transfer to the client’s payroll thereafter.
Are you an organized and detail-oriented professional looking for your next opportunity? We are seeking an Administrative Coordinator to join one of our clients! If you thrive in a fast-paced environment, enjoy working collaboratively, and have a proactive mindset, we want to hear from you!
What You’ll Do:
✅ Manage systems and portals for landlines and cellphones
✅ Process and file accounts payable invoices and resolve discrepancies with vendors
✅ Coordinate employee travel arrangements and bookings
✅ Track and process cargo & freight claims across all departments
✅ Review and verify credit applications, maintain records of credit accounts
✅ Maintain records of purchases, monitor inventory levels, and manage supplier communication
✅ Perform general office administration, including reception duties, ordering supplies, and coordinating mail/courier services
✅ Support various departments with administrative tasks
What We’re Looking For:
✔️ 2-5+ years of administrative experience in the transportation industry
✔️ Freight-forwarding experience is mandatory
✔️ Strong proficiency in Microsoft Excel, Word, and Outlook
✔️ Excellent verbal and written communication skills
✔️ Ability to multitask in a fast-paced environment with strict deadlines
✔️ Detail-oriented self-starter with a proactive approach
✔️ Reliable and punctual with a strong work ethic
