Overview
Administrative Coordinator Jobs in Tulare, CA at Land O’Lakes
Bspoke Title Holdings manages a portfolio of dynamic and growing escrow companies committed to providing exceptional service to our clients. We pride ourselves on our commitment to accuracy, efficiency, and outstanding customer service. Our team is made up of experienced professionals who are passionate about helping people navigate the complexities of real estate transactions.
Job Summary:
The Receptionist is the first point of contact for our company, providing a welcoming and professional experience for clients, visitors, and employees. This role is crucial in maintaining the smooth operation of our office and ensuring that all interactions reflect our company’s commitment to excellence. The ideal candidate will be organized, detail-oriented, and possess excellent communication and interpersonal skills.
Responsibilities:
Front Desk Management:
Greet and welcome clients, visitors, and employees in a professional and friendly manner.
Answer and direct incoming phone calls, taking accurate messages and ensuring timely delivery.
Maintain a clean, organized, and welcoming reception area.
Administrative Support:
Provide general administrative and clerical support, including photocopying, scanning, and faxing.
Receive, sort, and distribute daily mail and deliveries.
Prepare outgoing mail and packages.
Assist with scheduling appointments and meetings.
Maintain office supplies and coordinate with vendors as needed.
Client and Escrow Support:
Assist escrow officers and other staff members with various tasks, as needed.
Prepare documents.
Interact with clients.
Ensure a smooth and efficient workflow within the office.
Other Duties:
Perform other duties as assigned by management.
Qualifications:
High school diploma or equivalent required.
2+ years of experience in a receptionist or administrative role, preferably in a title company, real estate, or legal environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Ability to multitask and prioritize tasks effectively.
Detail-oriented with a high degree of accuracy.
Ability to maintain confidentiality.
Professional appearance and demeanor.
Friendly, positive, and customer-service oriented attitude.
Experience with title company software (Qualia) is a plus.
Skills:
Professionalism
Customer Service
Organization
Communication (written and verbal)
Time Management
Multitasking
Attention to Detail
Problem-Solving
Computer Literacy
Benefits:
Comprehensive benefits package (health, dental, vision, basic life, 401(k) with employer matching)
Paid time off and holidays
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Front desk: 2 years (Preferred)
Ability to Commute:
Austin, TX 78758 (Required)
Work Location: In person
Title: Administrative Coordinator
Company: Land O’Lakes
Location: Tulare, CA
