Overview
Administrative Coordinator Jobs in Deer Park, TX at Manifest Creative
Fischer is a multi-division company providing top-tier services in plumbing, HVAC, electrical and restoration work across the greater Seattle area. With a strong commitment to excellence, we pride ourselves on professionalism, teamwork, and reliable service. We are seeking an organized and driven Operations Coordinator to support both our Electric and Restoration teams in delivering a seamless customer experience and maintaining efficient internal processes.
Position Summary:
The Operations Coordinator is responsible for supporting day-to-day business operations, customer communications, scheduling, project documentation, and accounting-related tasks across two departments—Electric and Restoration. This position plays a critical role in ensuring operational efficiency and a high level of service to both internal teams and external customers.
Key Responsibilities:
Manage incoming customer communications, including phone calls and emails
Schedule appointments, site visits, and technician calendars
Maintain project documentation and internal databases
Coordinate permit applications, utility submissions, and subcontractor documents
Prepare estimates, certificates of completion, and other business documents
Track and follow up on project statuses, leads, and online reviews
Assist with billing, invoice processing, and accounts receivable support
Support internal operations including safety meeting documentation and supply ordering
Collaborate with leadership, technicians, and administrative staff to ensure tasks are completed efficiently and accurately
Provide general administrative support and contribute to a professional and organized office environment
Qualifications:
Prior experience in an administrative or operations support role, preferably in a construction, trades, or service-based environment
Excellent communication and interpersonal skills
Strong organizational and time management abilities
Proficient in Microsoft Office Suite; experience with project management software (e.g., Monday.com) and business platforms (e.g., Service Titan) is a plus
Basic understanding of billing and invoice processing is preferred
Ability to adapt to shifting priorities and support multiple teams simultaneously
Work Environment:
This is an in-office position that requires regular interaction with customers, technicians, subcontractors, and various internal departments. The Operations Coordinator must be comfortable managing multiple workflows and maintaining accuracy under pressure.
Job Type: Full-time
Pay: $27.00 – $32.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Coordinator
Company: Manifest Creative
Location: Deer Park, TX
