Overview
Administrative Coordinator Jobs in Indianapolis, IN at McGuire Sponsel
The Administrative Assistant will support a VP in the New York Buying Office.
This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.
· Schedules and maintains multiple calendars of appointments and meetings
· Coordinates travel itineraries and process expenses
· Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
· Analyses operating practices and creates/revises systems and procedures as necessary
· Organizes and maintains files, record keeping systems
· Oversees and monitors administrative projects. Performs other duties as required or directed
· Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.)
· Manages and administers various documents and spreadsheets
· Communicates pertinent information among appropriate departments
Who We Are Looking For: You.
· Administrative experience in a corporate setting required
· Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
· Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
· Excellent communication manner, solid written and verbal communication skills and be customer service oriented
· Able to effectively manage confidential and sensitive information
· Must thrive in a very busy atmosphere
· Proven success of juggling many things at one time and ability to shift gears and prioritize
· Willingness to learn, take direction well and be a team player
· Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
· Strong ability to build relationships and collaborate with team members and other admins
· Great at being resourceful and leveraging relationships to problem solve
Job Type: Contract
Pay: $30.00 – $35.00 per hour
Expected hours: 40 per week
Schedule:
Day shift
Experience:
Retail management: 1 year (Required)
Travel planning: 2 years (Required)
Work Location: On the road
Title: Administrative Coordinator
Company: McGuire Sponsel
Location: Indianapolis, IN
